Office Manager Albany, NY

Office Manager

We are looking for an organized and dependable Office Manager to support daily operations for a mission-driven nonprofit advocacy center in the Capital Region. This role combines office administration, event and program coordination, and oversight of workplace logistics to help the organization operate efficiently. This contract opportunity with permanent potential is ideal for someone who is proactive, adaptable, and passionate about supporting meaningful programs and services that make a difference in the community.

The organization is committed to fostering an inclusive and welcoming environment and provides advocacy, support, and resources for the LGBTQ+ community. Candidates should be comfortable working with people from diverse backgrounds and enjoy contributing to a collaborative, mission-focused team.

Responsibilities:

• Manage office records, calendars, contact lists, databases, and filing systems to ensure information remains accurate and accessible.
• Coordinate internal meetings, staff trainings, and other organizational activities by arranging schedules and related logistics.
• Monitor office supply levels, place orders, and maintain inventory of materials needed for daily operations.
• Oversee the basic working condition of office equipment and work with technical support or service providers to resolve issues.
• Provide administrative and logistical assistance for programs, community outreach efforts, and special events.
• Prepare, organize, and distribute communication materials such as flyers, newsletters, and mailed outreach pieces.
• Support testing initiatives and Project Sano activities through materials preparation and basic participant intake assistance.
• Compile program documentation, maintain organized data records, and submit monthly reporting materials in partnership with program staff.
• Guide facility operations by coordinating repairs, tracking building concerns, and working with outside vendors for cleaning, pest control, and maintenance services.
• Supervise seasonal staff, interns, and volunteers while assisting with onboarding, orientation, and task assignments.