Executive Secretaries and Administrative Assistants

Administrative Assistant

Employment Type:

Contract

Work Hours:

37.5 hrs./week Work site: 100% Onsite

Location:

Empire State Plaza, Albany, NY 12224

Job Duration: 3 Months (w/ possible extension) Closing: 07/14/2026

Duties &

Skills:

• Monitor the Student Payroll inbox, respond to or forward inquiries as appropriate
• Create physical folders for new paid interns
• Review incoming paperwork for interns to ensure completeness and accuracy
• Process required transactions for paid interns in HR systems
• Create Leave and Accrual Tracking System (LATS) profiles and share related instruction email with paid interns
• File paperwork in physical file and/or move paperwork to electronic files once processed
• Follow up with interns for incorrect, missing or incomplete paperwork or to obtain additional information
• Receive and sort through mail
• Coordinate with ASB/building security for visitors
• Perform other duties as assigned

Miscellaneous Information:

• Monday through Friday 8:30am - 4:30pm, 37.5 hours per week.
• There are various options for parking in downtown Albany - visitor lot $10/day, municipal parking and private lot, etc.
• Preferred Education:
  
  High School
• Interview:
  First round will be virtual, and second round will be in person.
• Training will be provided.

The Nexus Staff Difference:

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.