Administrative Specialist​/Trainee

Position: Administrative Specialist 1 / Trainee 1 or 2
Please note:

State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note:

For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 07/07/26

Applications Due
07/21/26

Vacancy ID219385

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency People With Developmental Disabilities, Office for

Title Administrative Specialist 1 / Trainee 1 or 2

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
18

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary Range From $67119 to $83286 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 44 Holland Ave

City Albany

StateNY

Zip Code
12229

Duties Description The duties of the Administrative Specialist 1 in OPWDD's Office of Advocacy will include, but are not limited to the following:

* Provide administrative support to the Director of Advocacy and other advocacy staff.

* Manage office shared mailbox and triage incoming emails, inquiries, and requests.

* Schedule meetings, coordinate Director of Advocacy calendar and prepare meeting materials .

* Draft correspondence, meetings note, reports and other documents.

* Maintain tracking systems and follow up with ITS if needed to troubleshoot.

* Generate reminders for required follow up activities.

* Assist with scheduling peer support activities, trainings and meetings.

* Support onboarding and administrative needs of peer support staff.

* Provide organizational support to entire Office of Advocacy.

* Coordinate travel arrangements, including hotel reservations and transportation.

* Process travel requests and reimbursement documentation.

* Complete inventory of advocacy brochures and materials.

* Assist with implementation of new systems, processes, and initiatives.

Linked In:

#LI-JB2

Minimum Qualifications OPEN COMPETITIVE:

The position may be filled at the Administrative Specialist Trainee 1 level equated to SG-14, Administrative Specialist Trainee 2 level equated to SG-16, or full performance Administrative Specialist 1 SG-18, based on education and experience. Candidates hired at the trainee level will be advanced to the full performance level following the successful completion of the traineeship.

Administrative Specialist Trainee 1:

Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist Trainee 2:

Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist 1:

Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitutions:

An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

COMPETITIVE:

Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.

TRANSFER:

Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

To determine if your current Civil Service title is eligible for transfer to…