Administrative Assistant​/Trainee - NY HELPS

Position: Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS
Please note:

State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note:

For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 07/08/26

Applications Due
07/29/26

Vacancy ID219408

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Environmental Conservation, Department of

Title Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS

Occupational Category Clerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $40391 to $58447 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code
12233

Duties Description The Administrative Assistant 1 will be the primary point of contact and support person for the Office of Diversity, Inclusion, and Civil Rights (DICR), at the Department of Environmental Conservation (DEC), and will report directly to the Chief Diversity Officer (CDO). DICR is responsible for ensuring diversity, equity, inclusion, and accessibility for the agency. This includes language access, non-discrimination, reasonable accommodation, demographic data reports, cultural programming, and strategic planning.

Administrative Assistant job duties for this position include the following as well as other duties that may be assigned by the CDO:

* Serve as initial point of contact for reasonable accommodation requests from

staff and the public; create file and update spreadsheet.

* Assist with intake of complaints pertaining to discrimination.

* Assist with payment processing for language access needs.

* Assist with data review and testing of surveys.

* Maintain scheduling and event calendars.

* Make travel arrangements for staff and create and/or submit travel expense reports.

* Compose, type, and distribute meeting notes, correspondence, and reports.

* Search for information using various sources including the internet.

* Mail various items including letters, reports, and promotional materials; and prepare packages and arrange for them to be shipped.

* Assist with creating cultural affairs event materials such as flyers, invitations, and lobby displays.

* Operate office equipment such as printers, scanners, and copiers.

* Use various information technology applications such as email, database, spreadsheets and word processing applications.

* Order and distribute supplies.

* Set up and manage paper and electronic filing systems.

* Open, read, route, and distribute incoming mail or other materials and answers routine inquiries.

* Answer telephone and provide information to callers, take messages, and transfer calls to appropriate individuals.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

To be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below:

Non-competitive qualifications for NYHELPS:

Administrative Assistant Trainee 1:

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2:

One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1:

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Competitive qualifications:

Reassignment - Currently in the title and an employee of DEC

OR

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis

OR

Transfer Eligible - One year of permanent competitive service at Salary Grade 6
* or higher and:

Eligible for transfer under Section 70.1:
Permanent competitive service as an Administrative Assistant 1 (formerly Secretary
1), Administrative…