Administrative Assistant ; Trainee 1 & 2; NY HELPS; College of Integrated Health Sciences

Position: Administrative Assistant 1; Trainee 1 & 2 (NY HELPS) (College of Integrated Health Sciences)
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Review Vacancy

Date Posted 07/09/26

Applications Due
07/20/26

Vacancy ID219577

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency University at Albany

Title Administrative Assistant 1;
Trainee 1 & 2 (NY HELPS) (College of Integrated Health Sciences)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $58447 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Academic Year 8:30am-4:30pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany (College of Integrated Health Sciences)

1400 Washington Ave

City Albany

StateNY

Zip Code
12222

Duties Description The Administrative Assistant 1 for Nursing will provide administrative support to the College of Integrated Health Sciences' Nursing program. This includes supporting the administrative needs related to admissions and academic affairs and providing administrative and clerical support for the activities and events of the program. This position supports the Administrative Manager in carrying out operational and administrative functions and the Clinical Coordinator by assisting with administrative and clerical functions related to clinical placement and clinical education operations.

The incumbent will report directly to the Administrative Manager for Nursing and provide secretarial and clerical support for the program. Coordination of duties and responsibilities will include administrative team meetings to ensure priorities are identified and the Administrative Assistant 1 has clear guidance and support for their work.

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade
8) 2 YEAR Traineeship / coursework requirements:

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2 (Equated Grade 10) 1 YEAR Traineeship / coursework requirements:

One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements:

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:

Certification (e.g., IAAP Certified Administrative Professional) or associate's degree
* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

* Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at…