USD| Administrative Assistant - Intermediate

Administrative Assistant – Intermediate

Location:

Albany, NY (Onsite – 100%)

Duration: 3 Months (Contract)

Shift: Monday–Friday, 7:30 AM – 4:30 PM

Work Location:

Albany, NY 12203

Pay Rate: $29.62/hour

Job Summary:

We are seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support in a fast-paced environment. The ideal candidate will possess excellent communication, organizational, and problem-solving skills while maintaining a high level of professionalism and confidentiality. This role will support onboarding activities, coordinate with internal departments, and ensure a seamless experience for new employees and students.

• Coordinate onboarding activities, including processing required forms and preparing welcome packages.
• Respond to pre-arrival inquiries from new employees and students.
• Manage all badging requirements and coordinate daily with Security and Badging teams.
• Maintain accurate documentation and administrative records.
• Coordinate schedules, appointments, and administrative workflows.
• Support planning and coordination of student and new hire onboarding activities.
• Interface with internal teams and external stakeholders to ensure smooth operations.
• Handle confidential and sensitive information with discretion.
• Assist with reporting, tracking, and administrative data management.
• Support additional administrative tasks and special projects as assigned.

• 5–8 years of experience in an Administrative Assistant or similar administrative support role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Demonstrated problem-solving skills and ability to work independently.
• Ability to maintain confidentiality and professionalism.
• Strong documentation and record-keeping skills.
• Experience coordinating with multiple internal departments and external contacts.