Grants Assistant; Office Grants Team

This role is ideal for an administrative professional who thrives on organization, possesses strong Excel skills, and is eager to launch a career in public‑sector grants and contract administration. No prior grants experience? No problem. While previous experience is a plus, comprehensive training will be provided to help you build expertise in this highly valued, specialized field.

This New York State agency is dedicated to supporting individuals with intellectual and developmental disabilities by funding and overseeing a comprehensive network of services, including housing, employment training, and behavioral health supports. Through its collaborative Central Office teams, the agency focuses on advancing public‑sector initiatives and high‑quality programs that empower individuals to live richer, more independent lives within their communities.

• Qualified applicants with chronic medical conditions and/or disabilities receive priority placement.
• Comprehensive medical, dental, and vision insurance coverage available from the first day of the month following 60 days of employment.
• Our employees may participate in a 403(b)-retirement plan.
• We pay weekly through direct deposit.
• In business since 1994 and thousands of job placements.

Working under the direction of the Associate Director of Contracts, you will provide critical administrative support to ensure the seamless execution of grant and contract management activities.

• Procurement & Tracking:
  Assist with the development, organization, and tracking of grant solicitations, contracts, and procurement activities.
• Proposal Review:
  Monitor grant and contract pipelines throughout the procurement lifecycle and conduct preliminary administrative reviews of submitted proposals.
• Evaluation Support:
  Coordinate evaluator schedules, maintain meticulous evaluation documentation, and process financial/contractual data within the Statewide Financial System (SFS).
• Data & System Management:
  Create, maintain, and optimize spreadsheets, databases, and electronic filing systems.
• Communications:
  Monitor shared team inboxes and act as a professional point of contact for bidders, grantees, and internal agency stakeholders.
• Team
  
  Collaboration:
  
  Take concise meeting notes, track actionable follow‑up items, and provide cross‑functional administrative support to the broader Agency/Commercial Contracts Team as needed.

• Education:
  
  Associate degree required (Bachelor’s degree preferred).
• Experience:
  
  Minimum of two (2) years of professional administrative or office support experience.
• Tech Savvy:
  High proficiency with Microsoft Office Suite, with strong foundational skills in Excel (ability to create, maintain, and manipulate spreadsheets) and Outlook.
• Communication:
  Exceptional written and verbal communication skills.
• Organization:
  Elite time‑management and analytical skills, with a proven ability to manage multiple priorities and adapt to shifting deadlines.

• Prior experience in government, procurement, grants, or contract administration.
• Familiarity with public sector compliance or grant management processes.
• Recent graduates with relevant internship or administrative experience are highly encouraged to apply!

• Rate: $22.60/hour
• Length of engagement: 1 year with potential for extension!
• Days/
  
  Hours:
  
  Full time, 37.5 hours per week. Monday‑Friday, standard business hours.
• Location:
  
  Albany, NY 12208
• Onsite (100%)

Applicants for employment with Peak Performers must possess work authorization that does not require sponsorship for a visa now or in the future.

Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability, or any other characteristic protected by law. Peak Performers does not accept unsolicited resumes from headhunters, recruitment agencies or fee‑based recruitment services.

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