Office Administrative Assistant

Location

Albany, NY (100% in the office)

Harris Beach Murtha is seeking a part‑time Office Administrative Assistant to support our Albany office. This role requires 1‑3years of administrative or office experience and will involve hospitality, event support, and general office duties.

• Greet clients and maintain a client‑ready reception area.
• Maintain and schedule conference room calendars, coordinate food and beverage set‑up, and support IT and A/V needs.
• Manage phone calls and transmit messages accurately and promptly.
• Process incoming and outgoing mail, including Fed Ex, certified mail, and UPS.
• Organize office copy centers, kitchen, conference rooms, and other administrative areas.
• Perform other tasks and projects as requested by attorneys and management.

• 1‑3years of administrative/office experience.
• Strong sense of accountability for working independently and proactively.
• Excellent oral and written communication, including spelling, grammar, punctuation, and style.
• Proficiency with MS Office, scanning, and profiling of legal documents.
• Superior client service and listening skills, anticipating the needs of clients and attorneys.
• Excellent multitasking and time‑management abilities.
• Comfortable working onsite and able to collaborate with diverse personalities across the firm.

We believe in the firm’s core values:

• Collaboration
• Inclusion
• Ingenuity
• Respect
• Integrity
• Commitment

Effective multi‑tasking, meeting deadlines, and providing solutions in a fast‑paced office setting are essential to success in this role.

Weekly schedule: 20 hours a week, 9:30/10am – 2/3pm.

Salary information varies based on relevant experience, geographical location, and weekly hours schedule.

Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.