High School Registrar; SY

High School Registrar (26-27 SY)

KIPP Capital Region is a part of a national network of high-performing public Charter Schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond.

Located in both Albany and Troy, NY, KIPP Capital Region serves 2,500+ students in grades K-12 across seven schools. We believe every individual walks through the doors of schools bearing gifts. Talent. Perspective. Drive. Inspiration. So at KIPP Capital Region, we support every student and educator to see those gifts, and then build the skills and confidence they need to thrive.

We are committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students, together.

Position Overview

The High School Registrar supports the school's operations with a primary focus on student enrollment, preparation of transcripts, and maintenance of student files.

Duties/Responsibilities

• Work closely with the High School Leadership team to oversee our student information systems with a focus on functions related to school records, databases, scheduling, grade books, credits, graduation plans, report cards, and transcripts.
• Coordinate with school teams and vendors to ensure accurate, clear, and actionable report cards, data sheets, progress reports, and transcripts are produced and distributed on time.
• Responsible for maintaining confidential student information and records while simultaneously following policies and procedures, ensuring the school operates within legal compliance and guidelines.
• Leads student record responsibilities when KIPP CAP HS is subpoenaed about student attendance in relation to divorce decrees, custody orders, external regulatory parties notifications, McKinney Vento Act (rights of homeless families), the rights of ELL (English Language Learners) families, and other legal documents.
• Works closely, as needed, with the school designated Social Worker and other outside agencies to handle student record requests in a timely manner.
• Ensuring data systems pertaining to student information records are accurately updated with new information kept confidential, secure, and up to date by regularly reviewing data verification reports.
• Organizing and administering student records, such as grades, attendance, transfer, and immunization records.
• Exhibits the highest level of customer service, professionalism, and confidentiality to our students, families, and School Leadership team.
• Progress monitors graduation requirements with awareness of New York State mandates.
• Oversees the enrollment process for new students, gathering all required information while coordinating class schedules and resolving scheduling conflicts.
• Direct the rostering and scheduling work for KIPP CAP, focusing on aligning course scheduling at the high school with state graduation requirements.
• Accurately maintains information related to student enrollment, promotion, retention, dropout, and graduation as applicable.
• Updates and purges students' permanent records as outlined by KIPP Capital Region student records policy and procedures.
• May do homeroom rosters at the direction of the Principal. Forwards transfer grades to teachers. Completes quarterly grade verifications and distribution. Changes grades at the end of the term as requested by teachers and/or approved by the principal. Prepares report cards.
• Serves as lead to assist end users and works closely with schools to execute registration, scheduling, records management, grade reporting, transcribing, and other key processes.
• Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel. Respond to inquiries, requests, constructive feedback, concerns, and/or complaints in a timely and positive manner
• Performs clerical tasks such as printing academic transcripts for students, assist when needed in the routine office and/or clerical tasks to support activities of the school secretary, bookkeeper, receptionist, principal, or other administrators as needed.
• Produces accurate, reliable, high-quality data for various stakeholders, including funders, district leadership, school leadership, KIPP Foundation, and business managers.
• Identifies potential improvements to student information management by resolving errors, preventing the recurrence of problems, or improving system reliability.
• Undertakes knowledge management activities: identifying, controlling, and storing pertinent information and maintaining knowledge items to ensure they are current, relevant, and valid.
• Build and maintain data reports and visualizations to display student achievement results and key performance metrics.
• Provide additional data reporting and analysis for external accountability, compliance, surveys, teacher evaluation, or development tasks.
• Analyze…