Membership & Events Specialist

Benefits

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• Dental insurance

Job Title: Membership & Events Specialist with the Early Care and Learning Council

Reports To: Associate Executive Director of Programs

Status: Full-Time, non-exempt

Annual Salary: $60,000

Location: Albany, NY (hybrid), with up to 25% travel required throughout New York State, including to ECLC headquarters in Albany, event sites, and partner locations. Occasional evening and weekend work may be required.

Early Care & Learning Council (ECLC) is dedicated to strengthening the quality, accessibility, and sustainability of early care and learning systems for children, families, and providers. ECLC advances this mission through collaboration, data-informed decision-making, and strong operational infrastructure that supports our programs and partners.

The Specialist supports the implementation of ECLC programs and initiatives by providing technical expertise, direct assistance to customers and members, and coordination across multiple stakeholders. This role ensures compliance with funder requirements, informs program-related decision making, and advances organizational goals through relationship building, systems building, and effective communication.

The Specialist provides essential coordination and operational support to ECLC staff and leadership. This position supports the efficient day-to-day functioning of the membership organization by strengthening, building and coordinating services to ECLC’s membership agencies. This is done through events management, contract reporting, and membership development. The Specialist also contributes to continuous improvement by identifying opportunities to enhance membership services, internal processes, and member relationships.

• Establish and oversee project-specific procedures to ensure compliance with funding requirements and alignment with program objectives.
• Work collaboratively with technical, administrative, and program staff to complete project-specific tasks and deliverables.
• Plan and administer project-specific budgets in coordination with supervisors and finance staff.
• Prepare and maintain accurate records, data, and reports in accordance with contractual and internal requirements.

• Provide direct service and support to customers, members, or community partners, which may include handling referrals, reviewing regulatory issues, evaluating needs, and brainstorming solutions to complex problems.
• Establish and maintain effective relationships with partner agencies to meet customer needs, reduce service duplication, and enhance system coordination.
• Represent ECLC and communicate program purposes, priorities, and policies to stakeholders, including community partners, and members.

• Coordinate meeting and event logistics, including scheduling, registration, attendance, RSVPs, setup, catering, and materials.
• Support planning for the Annual Meeting/Luncheon and Leadership Summit, including sites, vendors, sponsors, workshops, and evaluations.
• Negotiate contracts with vendors and suppliers such as hotels, convention centers, and speakers, and evaluate/select providers according to organizational requirements.
• Attend assigned meetings, create agendas, record minutes, and distribute follow-up materials.
• Coordinate organizational tabling, including schedules, staffing, setup, and materials.

• Recommend administrative efficiencies, process improvements, and procedural enhancements.
• Support member engagement by connecting agencies with relevant programs, benefits, resources, and communications.
• Contribute to a collaborative, mission-driven workplace culture.

• Prepare, format, organize, and maintain documents and presentations that support program, membership, and event activities.
• Perform general office support, including supplies coordination, records management, and routine administrative tasks.

• Respond to calls, emails, routine correspondence, and general inquiries professionally and promptly.
• Direct inquiries, relay messages, and support clear communication with internal and external stakeholders.