Office Assistant ; NY HELPS

Position: Office Assistant 2 (NY HELPS) - 11091
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Review Vacancy

Date Posted 07/14/26

Applications Due
07/28/26

Vacancy ID219889

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Health, Department of

Title Office Assistant 2 (NY HELPS) - 11091

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Wadsworth Center, Directors Office, Fiscal and Procurement Administration

Biggs Laboratory, Empire State Plaza

City Albany

StateNY

Zip Code
12237

Duties Description The Office Assistant 2 will be responsible for a full range of purchasing activities for the Wadsworth Center's Purchase Unit. The Purchase Unit's mission is to facilitate purchasing in compliance with Department of Health rules and regulations as well as NY State Finance Law. The incumbent will hold a state credit card and be responsible for all activities related to processing credit card orders.

Responsibilities include but are not limited to: review purchase request for completeness and compliance of NYS Finance Laws and DOH rules and regulations; work directly with end users to resolve incomplete information and/or obtain required supporting documentation; monthly credit card reconciliations; obtaining required documentation from vendors; and inform stakeholders of purchasing policies and procedures.

Minimum Qualifications Permanent Transfer:
Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR current New York State employee with one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law to Office Assistant 2, G-9.

Provisional Promotion:
Current NYS Department of Health employee with one year or more permanent or contingent-permanent, competitive status or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://(Use the "Apply for this Job" box below)..

NY HELPS Non-competitive:
One year of clerical experience.

Preferred Qualifications:

Knowledgeable of Department of Health purchasing policies and New York State Finance Law; proficient in Microsoft Excel, Adobe Acrobat, and SFS software; experience managing and utilizing a Procurement Card (P-Card); effective communication skills, organizational skills, and effective time-management; and familiarity with performing clerical duties including recording and documenting transactions.

Additional Comments Dependent upon the initial assignment or subsequent reassignment of this position satisfactory background checks may be required. Additionally, exposure to potentially hazardous substances may be involved with this position; the selected candidate may be required to wear personal protective clothing and equipment and may undergo pre-employment and/or periodic health evaluations and receive specific immunizations.

Permanent, Competitive, full-time. Transfer candidates may be asked for their last four digits SSN to verify title history and eligibility.

In the absence of an eligible list with three or more candidates willing to accept a position, a temporary…