Administrative Specialist Trainee

Position: Administrative Specialist Trainee 1
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Review Vacancy

Date Posted 07/16/26

Applications Due
07/30/26

Vacancy ID220076

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Civil Service, Department of

Title Administrative Specialist Trainee 1

Occupational Category Administrative or General Management

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary Range From $56655 to $83286 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Empire State Plaza, Agency Building #1

Office of Human Resources and Administrative Planning

City Albany

StateNY

Zip Code
12239

Duties Description The Office of Human Resources and Administrative Planning oversees all staffing and personnel transactions, including recruitment efforts. As the Department carries out key initiatives to transform the way services are delivered to partner agencies and to the public, this position will play an important role in ensuring the success of these modernization efforts.

The Administrative Specialist 1, G-18, will report to the Associate Director, Human Resources 2, M-2 and will play an integral role as part of an office with growing responsibilities.

Specific duties include, but are not limited to:

* Share in all tasks and functions relative to administrative support which includes assigning, providing guidance on and managing the following: the offices multi-use mailboxes; inquiries from candidates and employees; the workflow of assignments;
Business Services Center (BSC) issues, parking,  ordering, postings, etc.

* Overseeing the Department's leaves, medical leaves, BSC issues, parking,  ordering, assigning, and monitoring, and other non-recruitment related issues and assignments.

* Managing and providing guidance for all employee questions (medical and personal leaves, employee schedules (overtime and non-comp eligibility), division inquiries, employee benefits, etc.), which requires high-level, in-depth knowledge of all employee leaves and benefits, BSC rules and regulations, and Agency guidelines and procedures to ensure compliance and consistency with all communications.

* Establishing a professional relationship with the BSC, and inter-departmental staff to further assist with inquiries and human resource communications.

* Reviewing the Recruitment tracker to ensure proper workflow, and to improve efficiencies and timelines.

* Reviewing all Agency postings on all platforms (i.e. Statejobs) that are completed by staff to ensure accuracy.

* Utilizing Workforce Analytics Database to review attrition, retention, and appointments for the Agency, and reports information to the Associate Director, Human Resources 2.

* Collecting data and assisting in completing weekly status and monthly summary reports for the Director and Associate Director of Human Resources.

* Assisting with phone calls and e-mail responses.

* Assisting in the maintenance of the telecommuting applications, approvals, denials, and tracking for the department.

* Monitoring, overseeing, and assisting with the BSC bi-weekly reports.

* Assisting with the Department's Annual Internal Control Review for the Office of Human Resources.

* Assisting with personnel training courses as needed.

Minimum Qualifications NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Administrative Specialist Trainee 1:

Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

OR

An…