Administrative Assistant ; Trainee 1 & 2; NY HELPS; Graduate School

Position: Administrative Assistant 1; Trainee 1 & 2 (NY HELPS) (The Graduate School)
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Review Vacancy

Date Posted 07/16/26

Applications Due
07/27/26

Vacancy ID220074

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency University at Albany

Title Administrative Assistant 1;
Trainee 1 & 2 (NY HELPS) (The Graduate School)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $58447 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Academic Year 8:00am-4:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany (The Graduate School)

1400 Washington Ave

City Albany

StateNY

Zip Code
12222

Duties Description This position will effectively, efficiently and accurately maintain and update student records in addition to providing customer service to prospective, applicant, and current students enrolled in UAlbany's graduate programs. In addition, this position will provide administrative support to the Graduate School by directing calls and student correspondence to the appropriate individual

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade
8) 2 YEAR Traineeship / coursework requirements:

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2 (Equated Grade 10) 1 YEAR Traineeship / coursework requirements:

One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements:

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:

Certification (e.g., IAAP Certified Administrative Professional) or associate's degree
* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

* Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of…