Assistant Office Services Manager, SG-; Albany

Assistant Office Services Manager

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation;

and preserving the stability of the global financial system.

The Department of Financial Services (DFS) is seeking candidates for the position of Assistant Office Services Manager in the Office Services and Facilities Management unit. Some travel may be required for this position. Duties include, but are not limited to, the following:

• Assists in coordinating office services operations, including facilities management, office moves, space planning, records management, procurement, and administrative support;
• Supports space planning activities, including tracking service requests, coordinating moves, and assisting with onboarding and offboarding logistics;
• Assists with purchasing, inventory control, and equipment needs;
• Supports the administration of leases, service agreements, and equipment contracts;
• Coordinates with vendors and service providers;
• Serves as a liaison with building management and maintenance staff to help resolve facility, safety, and workplace issues;
• Assists in managing surplus property, mail services, and office supply inventory and distribution;
• Supports security-related functions, including access control, s, and coordination with security staff on incidents and access needs;
• Provides support in supervising office services staff, including scheduling, task coordination, and assisting with performance evaluations;
• Assists with purchasing activities and coordination with internal units and HR for programs such as ergonomics; and
• Provides administrative support for systems such as the Employee Profile platform.

Minimum Qualifications:

Six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention. Substitutions:
An associate degree can substitute for two years of specialized experience; a bachelor's degree can substitute for four years of experience.

Salary: $66,951 – $85,138

Appointment Status:
Permanent

Travel: 10%

Some positions may require additional credentials or a background check to verify your identity.