High School Registrar; SY

Overview

KIPP Capital Region is a part of a national network of high-performing public charter schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond. Located in Albany and Troy, NY, KIPP Capital Region serves 2,500+ students in grades K-12 across seven schools. We are committed to anti-racism, equity, and racial justice in all efforts and expect stakeholders to participate in this work so that we can create a future without limits for our students, together.

Position Overview

The High School Registrar supports the school's operations with a primary focus on student enrollment, preparation of transcripts, and maintenance of student files.

• Work closely with the High School Leadership team (including the Principal, Director of Operations (DOO), Director of Post Secondary Opportunities, and Assistant Principal of Instruction) to oversee student information systems with a focus on functions related to school records, databases, scheduling, grade books, credits, graduation plans, report cards, and transcripts.
• Coordinate with school teams and vendors to ensure accurate, clear, and actionable report cards, data sheets, progress reports, and transcripts are produced and distributed on time.
• Maintain confidential student information and records while following policies and procedures to ensure legal compliance and guidelines.
• Lead student record responsibilities when KIPP CAP HS is subpoenaed about student attendance in relation to divorce decrees, custody orders, external regulatory notifications, McKinney-Vento Act rights of homeless families, rights of ELL families, and other legal documents.
• Collaborate with the school-designated Social Worker and other outside agencies to handle student record requests in a timely manner.
• Ensure data systems pertaining to student information records are accurately updated, kept confidential, secure, and up to date by regularly reviewing data verification reports.
• Organize and administer student records, such as grades, attendance, transfer, and immunization records.
• Exhibit high levels of customer service, professionalism, and confidentiality to students, families, and the School Leadership team.
• Progress monitor graduation requirements with awareness of New York State mandates.
• Oversee the enrollment process for new students, gathering all required information while coordinating class schedules and resolving scheduling conflicts.
• Direct rostering and scheduling for KIPP CAP, aligning high school course scheduling with state graduation requirements.
• Accurately maintain information related to student enrollment, promotion, retention, dropout, and graduation as applicable.
• Update and purge students' permanent records as outlined by KIPP Capital Region policies and procedures.
• May supervise homeroom rosters as directed by the Principal; forward transfer grades to teachers; complete quarterly grade verifications and distribution; adjust grades as requested by teachers and/or approved by the principal; and prepare report cards.
• Serve as lead to assist end users and work with schools to execute registration, scheduling, records management, grade reporting, transcribing, and other key processes.
• Report potential problems, unusual events, or work irregularities to appropriate administrative personnel; respond to inquiries, requests, feedback, concerns, and complaints in a timely and constructive manner.
• Perform clerical tasks such as printing academic transcripts and supporting routine office tasks to assist the school secretary, bookkeeper, receptionist, principal, or other administrators as needed.
• Produce accurate, reliable data for stakeholders including funders, district leadership, school leadership, KIPP Foundation, and business managers.
• Identify potential improvements to student information management by resolving errors and improving system reliability.
• Undertake knowledge management activities: identify, control, and store pertinent information to ensure it remains current and valid.
• Build and maintain data reports and visualizations to…