Executive Secretaries and Administrative Assistants

Executive Secretaries and Administrative Assistants

Tryfacta is seeking Executive Secretaries and Administrative Assistants for our client in Albany, NY. This is a 12-month contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!

Location:

Albany, NY

Duration: 12-month

Work Schedule:

full time, Monday – Friday

Responsibilities for this position include, but are not limited to:

• Executive Secretary:
  • Prepares correspondence, documents, records and other written material in final or draft form using computer software from handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material.
  • Composes and prepares correspondence on matters where policies and procedures are well defined.
  • Maintains and updates database/spreadsheet records on a personal computer utilizing Microsoft Excel.
  • Establishes and maintains confidential and general office files, both paper and electronically.
  • Monitors and tracks status of program activities.
  • Screens callers and visitors to determine the nature of the inquiry, answers questions on established policy and procedure and/or refers to appropriate party or office.
  • Prepares mailings.
  • Orders office supplies and maintains inventory of supplies and equipment.
• Receptionist/Secretary:
  • Acts as a receptionist, answers telephone and personal inquiries, routes visitors and calls, secures and gives out routine information relating to office operations and activities.
  • Provides clerical assistance, as needed.
  • Enters data into the computer.
  • Enters statistical data on manual or computerized forms.
  • Sorts and files correspondence, checks, vouchers, index cards or other materials in accordance with office procedures.
  • Makes simple arithmetic calculations, computes data from requisitions, statistical reports, time reports or other records.
  • Utilizes office equipment including phone system, copiers, printers, etc.
  • Records and delivers messages.

General Candidate Requirements

• A High School Diploma or equivalency, or higher level of education, is required. No other specific licensure or certification is required.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.