Facility Operations Assistant

Duties Description

The Office of Financial Administration is responsible for overall agency fiscal management and administering the procurement process. As the Department carries out key initiatives to transform the way services are delivered to partner agencies and to the public, this position will play an important role in ensuring the success of these modernization efforts.

The Office of Financial Administration is responsible for overall agency fiscal management and administering the procurement process. As the Department carries out key initiatives to transform the way services are delivered to partner agencies and to the public, this position will play an important role in ensuring the success of these modernization efforts.

The Facility Operations Assistant 1 duties in the Office of Financial Administration will include but are not limited to the following:

• Counting, checking, and packaging test booklets and materials for state and local Civil Service examinations. The staff member will be responsible for checking prepared material against information provided on printed shipping reports. Under the supervision of an Administrative Specialist 1, this position involves the rapid preparation of secure exam materials in observation of tight shipping deadlines
• The Facility Operations Assistant 1 will be responsible for regular receiving and unpackaging of test materials when shipments are received from Exam Security Designees at examination sites. The position will also include the sorting and preparation of materials for processing by the Department’s Testing Services Division at Empire State Plaza
• Staff member will be responsible for sorting materials for retention and storage in accordance with Department guidelines. This process includes stacking and storing secure materials, which involves regularly lifting boxes. Procedures also include the disposition of records to the secure scrap contractor on a loading dock, with the use of hand trucks, carts, and pallet jacks
• Staff member will also be responsible for assembling supply requests when asked by agencies, as well as restocking shelves and reporting inventory shortages to the Administrative Specialist 1
• Staff member will be responsible for creating answer keys for Scantron bubble sheets with the use of a drill press
• Facility Operations Assistant 1 will also clarify delivery addresses and give instructions to agency couriers, as needed.
• Position will require the use of MS Outlook email and the ability to decipher written information that includes numbers and quantities

There are no education or experience qualifications for this class. Applicants must be physically able to perform the tasks of the position and be able to understand and carry out written or oral instructions. When required to operate motor vehicles, incumbents must possess a valid New York State driver's license appropriate for the type of vehicle being operated.

There are no education or experience qualifications for this class. Applicants must be physically able to perform the tasks of the position and be able to understand and carry out written or oral instructions. When required to operate motor vehicles, incumbents must possess a valid New York State driver's license appropriate for the type of vehicle being operated.

Incumbent must possess a valid New York State driver's license.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

#Team Civil Service  is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also…