Facilities Management Event Coordinator & ETEC Venue Manager - Facilities Management

About University at Albany

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany’s broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State’s capital, the University is convenient to Boston, New York City, and the Adirondacks.

The Facilities Management Events Coordinator is a professional‑level role with significant functional and operational leadership responsibilities. The role reports to the Associate Director of Facilities Operations and Services and is based in the Facilities Management Operations Center (FMOC). Responsibilities include leading the planning, coordination, and decision‑making for Facilities‑supported campus events; evaluating complex event requests; establishing operational plans; coordinating multi‑trade Facilities teams;

and serving as the primary liaison to University departments, external partners, and community stakeholders. The coordinator will also serve as the Venue Manager for the ETEC building and support a variety of event and non‑event related activities within the FMOC.

• Evaluate customer requests for event support and determine feasibility within the scope of Facilities Operations and Services. Participate in walk‑throughs and meetings to discuss event setups and needs with requesters.
• Serve as the point of contact for all ETEC events and approve reservations for essential event spaces in the ETEC building. Coordinate with internal and external groups regarding walk‑throughs, event arrangements, and overall support.
• Provide quality customer service to internal and external constituencies requesting use of university facilities. Work closely with other university departments and outside agencies to accomplish tasks.
• Assist with coordination and scheduling of Facilities Shops and Trades workload beyond event‑related tasks when needed; develop and recommend improvements to the Computerized Maintenance Management System (AiM).
• Perform other duties as assigned by the Assistant Director of Facilities Operations and Services, including support of the University through availability as an Essential Employee and participation in the University at Albany Alert emergency notification system.

• Reports to:
  
  Associate Director of Facilities Operations.
• May supervise employees as assigned (if no direct reports at the time of filling the position).

• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Strong working knowledge of Microsoft Office, with emphasis on Word and Excel.
• Ability to work independently.
• Demonstrated ability to support diversity, equity, access, inclusion, and belonging relative to the role.
• Demonstrated proficiency with computer software and other computer‑based tools.
• Strong verbal, analytical, and interpersonal skills.

• Associate’s or Bachelor’s degree from a U.S. Department of Education accredited institution or an internationally recognized accrediting organization, plus either 2–3 years of full‑time professional experience (for a Bachelor’s degree) or 4–6 years of full‑time professional experience in event management or coordinating labor/materials (for an Associate’s degree).

• 2 to 4 years of experience in computerized maintenance management systems, ideally AiM.
• Experience with SUNY policies, procedures, and schedules related to event management.

• Typical office environment that includes walking and on‑foot…