Facility Support Associate Job Albany area,City of Albany New York USA,Administrative/Clerical

Location: City of Albany

Department/Unit:
Facility Maintenance

Work Shift:

Day (United States of America) Salary Range: $49,763.00 - $69,668.00

Performs secretarial, clerical and general office duties, which include handling and processing of requisitions, check requests, purchase orders, and utility bills. Files all related paperwork for the above, as well as personnel filing.

QUALIFICATIONS

Have a minimum of Associate’s Degree in Secretarial Science or equivalent and at least two years of experience as executive secretary or a high school degree and/or Secretarial Program Certificate and at least seven years of progressive secretary experience. Must be able to communicate well verbally, be very organized and self-motivated. Experience in MS Office Suite required.

BASIC FUNCTIONS

Performs secretarial and other administrative duties for the entire department, including foremen, supervisors, Directors and upper management, which require above average tact and skills. Must exercise considerable independent judgment and discretion in the handling of confidential data and effect completion of tasks and projects in a timely fashion.

MAJOR TASKS, DUTIES AND RESPONSIBILITIES

Acts as receptionist to the office: screens telephone calls, walk-ins and begins problem resolution whenever possible. Follows up to make sure that the problem has been solved to the satisfaction of all concerned.

Types, copies and distributes material, as necessary.

Must be proficient in the use of all Microsoft Office applications, including Word, Excel and Access.

Responsible for the transcription and distribution of minutes for the BOC Committee.

Sets up meetings and arranges appointments for management.

Assists in training new employees in office procedures.

Types yearly employee evaluations containing confidential information, including salary

Updates departmental spreadsheets and databases with employee information.

Responsible for pick up and distribution of paychecks.

Any other related tasks, as needed.

Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Albany Medical Center offers outstanding employee benefits including:

Excellent health care coverage with no copay at Albany Medical Center providers
A wide array of services and programs to support emotional, physical, and mental wellbeing Anchored in the state’s historic capital city, Albany Medical Center offers a full range of inpatient and outpatient care and is home to the region’s largest hospital, only Level 1 adult and pediatric trauma centers, and only children’s hospital. The downtown campus also offers opportunities at Albany Medical College.

Albany Medical Center, along with Columbia Memorial Health, Glens Falls Hospital, Saratoga Hospital, and the Visiting Nurses, form the Albany Med Health System, serving more than three million people over 25 counties.

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