Project and Administrative Assistant, Compliance

Project and Administrative Assistant, Legal and Compliance

Who we are:

American International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance and other financial services to customers in more than 80 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets, manage risks and provide financial security.

About the role:

Provide top-notch administrative and project assistance to a Senior Executive, the Chief Compliance Officer, this role would also support the directs in administrative projects management when required.

This role offers a unique opportunity to gain experience alongside an impactful leader and their team around strategically important initiatives.

Specific

Responsibilities Include:

Work with executive to organize, schedule and effectively prioritize daily activities of the team. Work will involve interaction with various levels of management including Executive level.

Work with various teams within Compliance to manage systems reporting, monitoring, invoicing, and data entry. Be involved in the Corporate Compliance Training process.

Assist Compliance teams in management of various email boxes related to internal and external stakeholders to ensure appropriate routing and follow-up.

Assist Compliance teams in ensuring distribution lists and intranet pages are kept updated.

Assist Compliance teams in maintaining and updating critical documents in various systems.

Assist in project coordination, reporting and planning on various compliance initiatives.

Coordinate IT requests, including monitoring system and application updates, arranging for help desk support and systems related matters.

Anticipate the needs of, organize, and maintain business calendars; prioritize and coordinate ever-changing schedules and priorities; and manage domestic and international travel.

Support onboarding of new hires.

Ad hoc support of Compliance projects, including conducting basic research of public or internal resources.

Qualifications:

The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform office duties requiring advanced skills and significant experience with attention to detail, proactivity, a positive attitude, and sophisticated stakeholder management. This includes:

Bachelor’s Degree preferred, or equivalent work experience.
10+ years direct experience supporting senior executives, preferably in a large, multi-national environment.

Demonstrated experience supporting senior executives with demonstrated experience working with management at all levels and across various departments and groups.

Skilled at managing complex calendars and coordinating travel arrangements internationally and domestically.

Must be a self-starter and take initiative, highly proactive and self-disciplined.

Excellent verbal and written communication skills.

Tact and good judgement in confidential situations.

Must have strong interpersonal, organizational skills and be detail-oriented.

Maintain discretion, project professional demeanor, and use independent judgement - especially under pressure.

Ability to think strategically to keep the senior executive on track.

Tech savvy such to problem solve and help the executives and team.

Proficiency in MS Office, SAP, Concur, Ariba, Sharepoint, and Fieldglass.

The base salary range for this position in NYC is $84,000 -$92,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. In addition, we’re proud to offer a range of competitive benefits, a summary of which can be viewed here: AIG Benefits OverviewA look at our benefits

At AIG, we have a 100-year legacy of working to make the world a better place. And that begins with our employees. We’re proud to offer a range of employee benefits and resources that help you protect what matters most – your health care, savings, financial protection, and wellbeing. We provide a variety of leaves for personal, health, family, and military needs.

For example, the “Giving…