Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box EXEC-272​/20759

Please note:

State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note:

For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 07/31/26

Applications Due
08/14/26

Vacancy ID221053

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Education Department, State

Title Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box EXEC-272/20759

Occupational Category No Preference

Salary Grade
11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $58447 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Executive

Office of Human Resources Management

City Albany

StateNY

Zip Code
12234

Duties Description The New York State Education Department's (NYSED) Office of Human Resources Management (OHRM) is seeking candidates for an Administrative Assistant 1 position in the Health and Benefits Unit. OHRM provides personnel services, staff development, labor relations and employee benefits to staff in various diverse program areas within the Education Department, including the Office of Education Policy (including P-12 and Higher Education), the Office of Adult Career and Continuing Education Services, the Office of Professions, the Office of Cultural Education, the Office of Performance Improvement and Management Services, and the Office of the Chief Financial Officer.

Duties of this position include, but are not limited to, the following:

* Answer telephone calls and provide general information to employees via email;

* Distribute unit mail on a daily basis;

* Use various information technology applications such as e-mail, database, spreadsheets and word processing;

* Create, enter and maintain information into spreadsheets and databases;

* Complete forms in accordance with agency procedures;

* Mail various items including letters, reports, and prepares packages for them to be shipped;

* Meet with new employees for orientation and collect documents for processing;

* May supervise other clerical staff and provide training; and

* May serve as a backup to OHRM reception desk, as needed.

Minimum Qualifications NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE

MINIMUM QUALIFICATIONS:

To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

Administrative Assistant Trainee 1:
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development…