Administrative Assistant 1; Trainee 1 & 2 (NY HELPS) (Music & Theatre

Position: Administrative Assistant 1; Trainee 1 & 2 (NY HELPS) (Music & Theatre)
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Review Vacancy

Date Posted 07/30/26

Applications Due
08/10/26

Vacancy ID220944

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency University at Albany

Title Administrative Assistant 1;
Trainee 1 & 2 (NY HELPS) (Music & Theatre)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $58447 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Academic Year 9:00am-5:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer

Academic Year 8:30am-5:00pm (Summers 8:00am-4:00pm) 1 hour lunch AY; ½ hour lunch Summer

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany (Music & Theatre)

1400 Washington Ave

City Albany

StateNY

Zip Code
12222

Duties Description The main objective of the Administrative Assistant 1 position is to provide primary receptionist and administrative support for the Music and Theatre Department.

The Administrative Assistant will support the efficient operation of the department office by performing

a wide range of administrative tasks, including correspondence, filing, calendar management, work coordination, customer service, responding to inquiries, gathering information, and compiling reports. The Administrative Assistant will establish office procedures, design filing systems, implement policies and procedures, maintain efficient workflow, resolve day-to-day operational issues, respond to phone and electronic inquiries, sort paper and electronic mail, organize and follow up on projects, and coordinate the flow of information by serving as a liaison to offices throughout the University.

Additionally, the Administrative Assistant will assist with and process all academic, facilities, administrative, personnel, and budgetary transactions for the department.

The Administrative Assistant assists faculty, staff and the Department Chair in drafting, processing, and monitoring transactions related to budget, academics, facilities, and personnel.

The Administrative Assistant 1 reports directly to the Department Chair.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade
8) 2 YEAR Traineeship / coursework requirements:

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2 (Equated Grade 10) 1 YEAR Traineeship…