Administrative Assistant 1, G-11 or Trainee 1​/2, G-NS (Equated to G-8​/10) (NY HELPS) - Albany, NY

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Review Vacancy

Date Posted 07/24/26

Applications Due
08/04/26

Vacancy ID220636

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Motor Vehicles, Department of

Title Administrative Assistant 1, G-11 or Trainee 1/2, G-NS (Equated to G-8/10) (NY HELPS) - Albany, NY

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $40391 to $58447 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 6 Empire Street Plaza

City Albany

StateNY

Zip Code
12228

Duties Description Duties include, but are not limited to:

* Answering Phones

* Maintaining division files

* Creating and updating multiple spreadsheets

* Responsible for fleet reporting

* Updating calendars

* Scheduling meetings

* Reporting division evaluations, trainee ships and probations to personnel, etc.

Minimum Qualifications To be eligible for this position, you must meet one of the following conditions.

NY HELPS appointment*:

To be eligible for a NY HELPS appointment, the candidate must have:

Administrative Assistant 1, G-11:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), providing customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2, G-NS (Equated to G-10):
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.

Administrative Assistant Trainee 1, G-NS (Equated to G-8):
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.

* Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Successful completion of the traineeship will require taking courses in the following competencies:
Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.

A candidate appointed to the Trainee 1 level will be required to complete four mandatory courses the first year of traineeship and four elective courses in four competency areas (sixteen total) the second year of the traineeship through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency.

Transfer:

One year of permanent, contingent-permanent, or 55b/c service allocated to a G-6 or higher eligible for transfer under Section 70.1 of Civil Service Law.

Reinstatement:

If you previously served in this title or in a title otherwise transferable to this title, you may be considered for reinstatement pursuant to Civil Service Law, if it is in the best interest of the agency. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission. All reinstatements must serve a mandatory 52-week probation period.

55b/c Appointment:

This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must meet the minimum qualifications stated above and must submit their current 55b/c eligibility letter along with their application.

Individuals who are…