Administrative Specialist 1​/Trainee (NY HELPS) Vacancy ID # 220375

Please note:

State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note:

For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 07/21/26

Applications Due
08/04/26

Vacancy ID220375

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency State, Department of

Title Administrative Specialist 1/Trainee (NY HELPS) Vacancy  # 220375

Occupational Category Other Professional Careers

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $53764 to $85138 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 99 Washington Avenue

Suite 1150

City Albany

StateNY

Zip Code
12231

Duties Description The Administrative Specialist duties in Building Standards and Codes will include but are not limited to the following:

* Manage and oversee administrative duties for Division

* Supervise administrative staff

* Oversee and verify timely responses to FOIL requests

* Complete TTR (Travel/Transfer Request) for staff

* Process checks

* Finalize letters for the Director Deputy Directors

* Inform BASS (Bureau of Administrative Support Services) about any changes in office assignments and equipment

* Oversee onboarding and offboarding of new employees

* Use SFS (State Financial System) to create purchase requests for Division

* Order supplies as needed

* Administrate SLMS (Statewide Learning Management System)

* Oversee weekly backup database training

* Assist CEO/BSI (Code Enforcement Officer/Building Safety Inspector with SLMS as needed

* Attend training conferences when needed

* Monitor shared email inboxes and support as needed

* Work with regional organizations to create agendas for tier conferences

* Assist and oversee updates to training class offerings database for BSI and CEOs

Minimum Qualifications

MINIMUM QUALIFICATIONS:

NON-COMPETITIVE

MINIMUM QUALIFICATIONS:

NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The minimum qualifications for a Non-Competitive appointment are:

Administrative Specialist Trainee 1 - Four years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.

Administrative Specialist Trainee 2 - Five years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.

Administrative Specialist 1 - Six years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.

* An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

55 B/C APPOINTMENT:

This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.

COMPETITIVE

MINIMUM QUALIFICATIONS:

CIVIL SERVICE LIST APPOINTMENT:

Candidates must be reachable on the appropriate Civil Service eligible list.

TRANSFER

QUALIFICATIONS:

Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil…