Administrative Specialist 1, or Trainee 1 ​/ Trainee 2

Administrative Specialist

The Testing Services Division is responsible for the development, administration, scoring and validation of the examinations provided to the public for State agencies and local jurisdictions. To better serve New Yorkers and make civil service examinations more accessible and convenient for all, the Department is modernizing and transforming the way in which civil service examinations are held. As part of this new examination model, the Department is in the process of establishing 12 dedicated computer-based testing centers across New York State to provide all New Yorkers with the ability to participate in exams, including individuals who do not have access to a computer or Wi-Fi services.

This position is located in the Testing Support Section of TSD and is primarily responsible for reviewing and approving test accommodation requests for exam candidates. This position may also supervise trainees and administrative support employees.

Under the supervision of the Human Resources Specialist 2 (Testing), the Administrative Specialist 1 / Trainee 1 / Trainee 2, in the Testing Services Division and Test Accommodations Unit, duties will include but are not limited to the following:

• Performs all duties associated with reviewing, approving/denying, and tracking test accommodation requests for the Department's 12 Computer-Based Testing Centers and traditional paper-based exams.
• Clarifies and interprets policies and procedures and assures policies and procedures are available for and sent to affected individuals and programs.
• Makes special test arrangements for candidates who file for exams in multiple jurisdictions and amends the appropriate reports accordingly.
• Works with the Exam Control and Composition Unit to compile a list of pre-rating review candidates, as well as alternate test date candidates to be sent to the review sites, and coordinates shipping of material as necessary.
• Coordinates with the Monitor Hiring and Scheduling Unit to ensure monitors are hired for specific test accommodation requests for each exam (paper and computer-based exams).
• Arranges for special training in response to management, program, and staff needs.
• Evaluates the efficiency and effectiveness of current work methods, procedures, and policies and recommends improvements.
• Communicates and interacts with multiple stakeholders, including Department staff, Test Center Supervisors, monitors who administer tests across the State, candidates, and members of the public.
• Follows up and responds to time-sensitive phone calls and emails regarding testing accommodation requests, decisions, and questions, and other program inquiries.
• Responds to a variety of written and oral requests and provides narrative and data reports as requested.
• Provides guidance to other clerical staff, participates in meetings, may represent management staff at meetings, hearings, and conferences, and on committees.
• Maintains confidentiality of all candidate and test information.
• Performs other tasks as assigned.

#Team Civil Service  is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.

The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.

Among its duties, the Department:

• Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
• Administers the New York State Health Insurance Program, one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.
• Assists municipal agencies with civil service administration of more than 360,000 local government employees.
• Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program.

NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.

The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ…