Administrative Assistant 1​/Trainee, Central Office

Position: Administrative Assistant 1/Trainee, Central Office;
Location: City of Albany

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Administrative Assistant 1/Trainee , Grade 11, position in the Consolidated Business Office (CBO).

The incumbent provides administrative support services to the multiple units within the CBO as well as directly to the Director of the CBO.
Duties are wide-ranging and include, but are not limited to, the following:

• Prepare, review and distribute correspondence
• Coordinate/arrange meetings
• Maintain electronic files and receive/distribute all CBO-wide bulletins/announcements
• Coordinate all CBO-wide initiatives
• Maintain office supply inventory
• Responsible for a number of program-specific activities.

Minimum Qualifications Non-Competitive

Minimum Qualifications Under the NY HELPS Program:
This position includes an opportunity to serve in a traineeship and applicants will be appointed to the appropriate level based on their education and/or experience.
Administrative Assistant Trainee 1 (starting salary $40,391):
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
* Administrative Assistant Trainee 2 (starting salary $45,081):
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
* Administrative Assistant 1 (starting salary $47,695):
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
*

• Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Transfer Opportunity Candidates must have permanent status as an Administrative Assistant 1 (formerly Secretary
1), Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law to the Administrative Assistant 1 title; OR be eligible to transfer via Section 70.1 of the Civil Service Law into the trainee levels (Administrative Assistant Trainee 1 or
2). In order to be eligible for a 70.1 transfer, candidates must have one year of permanent competitive or 55b/c service in a qualifying Grade 6 to 13 title.
A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, was approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency.

All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.Additional Comments Employment with New York State offers unmatched benefits, individual support, and career mobility for motivated individuals including: NYS pension and retirement programs; annual cost of living and performance advance increases; comprehensive medical, dental, and vision plans; flexible spending accounts for health and dependent care;

paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave.
The starting salary for this position will vary based on the selected candidate’s education and/or experience. Candidates appointed at a trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary:
$40,391 (Administrative Assistant Trainee
1)
$45,081 (Administrative Assistant Trainee
2)
$47,695 (Administrative Assistant 1, full performance level)
For current New York State employees, the starting salary is based on the candidate’s salary at the time of hire.
Specific scheduled hours and telecommuting availability for this position…