Administrative Assistant 2

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Review Vacancy

Date Posted 07/31/26

Applications Due
08/18/26

Vacancy ID221055

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPNo

Agency Civil Service, Department of

Title Administrative Assistant 2

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary Range From $59808 to $74695 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Empire State Plaza, Agency Building 1

City Albany

StateNY

Zip Code
12239

Duties Description The Office of Counsel provides legal counsel and advice to the Department, as well as other State government entities. As the Department carries out key initiatives to transform the way services are delivered to partner agencies and to the public, this position will play an important role in ensuring the success of these modernization efforts.

The incumbent will report to the General Counsel and provide and manage a wide range of administrative support services to the Counsel and Attorney staff. Duties include but are not limited to the following:

* Responsibility for administrative tasks related to correspondence, filing, and calendar management for attorney staff of Counsel's Office.

* Serve as liaison for administrative matters between agency executives and Counsel's Office and other State agency staff at the executive, managerial, and administrative levels.

* Assume responsibility for processing and tracking incoming Freedom of Information Law (FOIL) requests; preparing outgoing responses including applying appropriate red actions as directed. The incumbent will be expected to become familiar with the new NYS electronic FOIL management system and gain familiarity with the FOIL and State Personal Privacy Protection Law.

* Maintain, compile, and update database of ongoing litigation and investigations.

* Maintenance and organization of Counsel's Office electronic and paper files; logging and tracking of Counsel's Office reports (Quarterly, Monthly, Bi-weekly to agency leadership and the Executive Chamber).

* The successful candidate will also be responsible for receiving, routing, or responding, as appropriate, to mail, telephone, and email requests for information or access to attorney staff.

* Manage reimbursements for Counsel's office staff as needed using the Statewide Financial System (SFS).

* Additional assignments will be given by the Counsel based upon project deadlines and office coverage needs.

* The ideal candidate should be computer proficient and well-versed in Microsoft Office (i.e., Word, Outlook, Excel) and web conferencing platforms (i.e., Webex, Teams, Zoom) and have a willingness / ability to learn new software packages.

* Must have the ability to establish effective working relationships with a variety of constituents at all levels of the agency.

* The incumbent will have access to attorney-client privileged, sensitive and confidential information and will be expected to function with the highest level of confidentiality and discretion.

Minimum Qualifications NON-COMPETITIVE

MINIMUM QUALIFICATIONS:

High school diploma or high school equivalency diploma; and three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

Substitution:
Certification (e.g., IAAP…