Administrative Assistant 2 - VID 221261

Receptionist

The Receptionist will provide support to the Executive Division by being the first point of contact on the Executive floor. Candidate must have a friendly, welcoming, and professional demeanor. Excellent communication and customer service skills are required. Responsible for greeting and announcing visitors for both the Executive and Legal Services Divisions as well as providing general administrative support to the Executive Division.

Key Responsibilities

• Register and greet visitors to the Executive and Legal Services offices.
• Daily management of OGS Webmaster shared email inbox.
• Receive general phone calls from the Executive Chamber and provide information or forward as needed.
• Open, log, track, and distribute all correspondence received by mail for the Executive Division.
• Manage distribution of OGS Webstore purchased items.
• Monitor office supply inventory and communicate needs for replenishments.
• Oversee conference room calendars to ensure requests are responded to and prioritized by need.
• Manage mileage log and parking placards for fleet vehicles.
• Submit requests for facilities maintenance through the internal agency online portal.
• Work closely with and provide back-up support for the Executive Assistants in the Executive Division.
• Perform other duties and projects as assigned by the Supervisor.

About OGS

New York State Office of General Services (OGS) provides essential support services for State government operations, including Executive Agencies, Authorities, State Legislature, Judiciary, eligible nonprofits, school districts, and public authorities.