Administrative Aide (NY HELPS

Staff Assistant

Works as a staff assistant in performing a variety of routine administrative tasks. Work assignments are received from a superior with major emphasis on providing support services of an administrative and non-defined nature involving the services provided by the agency to the public or to another municipal operating department or agency. Work of a routine nature is performed under general supervision, whereas a new or difficult assignment is performed under direct supervision or with conferences with the agency head or the immediate supervisor.

Does related work as required.

Responsibilities:

• Talks with persons registering complaints regarding the agency's services, rules and regulations.
• Answers routine correspondence on the agency or sections work responsibilities and directs callers to offices where problem may be resolved.
• Prepares a variety of routine reports as assigned.
• Obtains a variety of information preparatory to the budget, annual reports or similar projects.
• Sorts, files and maintains a variety of information for vouchers and purchase orders in alphabetic and/or numeric order.
• Operates a computer terminal in maintaining various financial records and reports.
• Undertakes special studies as assigned on the agencies implementation of rules, regulations and operating procedures.
• Keeps and maintains records and reports.
• Good knowledge of office terminology, procedures and equipment.
• Good knowledge of business arithmetic and English.
• Working knowledge of personnel methods and procedures, organization, reporting and communications.
• Working knowledge of statistical techniques, particularly in relation to the collection and tabulation of raw data.
• Working knowledge of budget and purchasing procedures.
• Ability to layout work for others.
• Ability to get along well with subordinates and others and to secure their cooperation.
• Ability to properly interpret and make decisions in conference with laws, regulations and policies.
• Ability to keep records and to prepare periodic reports on such records.
• Physical condition commensurate with the demands of the position.

Salary: BOCES employee salary commensurate with experience and in accordance with contract language.

Closing Date:
Posting will remain open until the position is filled.