Administrative Assistant 2

Duties Description

• Independently handle the administrative support activities of an office.
• Open, review, sort and distribute incoming mail, correspondence and e-mails.
• Research background information necessary for preparing correspondence and draft responses.
• Review outgoing correspondence for clarity, content and proper grammatical usage.
• Answer telephone and greet visitors to the office responding to and redirecting all inquiries as appropriate.
• Coordinate information flow within office ensuring uniformity of office policies and procedures and resolve administrative and operational problems.
• Type correspondence, documents and records.
• Maintain file system for office.
• Order office supplies and schedule maintenance and repair of office equipment.
• Schedule meetings and maintain calendar.
• Make travel arrangements and prepare travel vouchers.

One year of permanent service in a Grade 11 or higher administrative support position.

Preference will be given to those candidates that can demonstrate:

• familiarity with Division organizational structure, policies and procedures;
• excellent interpersonal skills;
• ability to work independently following established guidelines;
• expertise and skills using computer software such as MS Word, Excel and Outlook.

Minimum qualifications must be met by the closing date of the posting.

Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law.

The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at  or personnel.gov.