Administrative Assistant 1 or Trainee (NY HELPS

Position:Administrative Assistant 1 or Trainee (NY HELPS)

Location: Albany, NY

Job :640

# of Openings:1

Administrative Assistant 1, SG-11 or Trainee (NY HELPS)

Posting Dates:
August 7, 2026 – August 17, 2026

Harvest Your Potential with the New York State Department of Agriculture and Markets! Join a team committed to cultivating a thriving food and agriculture industry that benefits everyone – from producers to consumers. At the Department, you'll find a dynamic environment where innovation, sustainability, and community engagement are paramount. Explore diverse opportunities, from environmental science to economic development, and discover your path to public service.

Cultivate your professional and personal growth while making a tangible impact on a healthier, stronger New York. Plant the seeds for a rewarding career today!

The New York State Department of Agriculture and Markets is seeking an Administrative Assistant 1 or Trainee to work in the Division of Milk Control and Dairy Services in Albany. The Administrative Assistant 1 or Trainee provides administrative and office support to program staff by preparing correspondence and reports, maintaining electronic and paper records, tracking assignments, and managing filing systems. Additional responsibilities include a variety of administrative and office support tasks, including answering phones, greeting visitors, managing calendars, scheduling meetings, preparing correspondence, and maintaining filing systems.

They use standard office software and equipment, sort and distribute mail, and coordinate travel and events. The Administrative Assistant 1 or Trainee may provide support to teams or committees, assist with document preparation, and supervise or train clerical staff.

The Administrative Assistant 1 or Trainee is a full-time position working 37.5 hours per week, Monday-Friday. The position will be based in our Albany office located at 10B Airline Dr., Albany, NY 12235.We are conveniently located near the Albany International Airport and provide ample free parking and a comfortable work environment. Opportunities for telecommuting are available in accordance with the agency’s Telecommuting Program Guidelines.

The starting salary for the Administrative Assistant Trainee 1 is $40,391/year, and the hiring salary for the CSEA salary grade (SG) 8. This position requires the completion of a two-year traineeship. After successful completion of the first year of the traineeship, the appointee will advance without further examination to the Trainee 2 level SG-10 (starting salary of $45,081). Completion of the second year of the traineeship will result in permanent advancement to the Administrative Assistant 1, SG-11 (starting salary of $47,695) without further examination.

Candidates may be eligible for appointment directly to the Trainee 2 or full performance level. For more information, see Advanced Placement below.

The candidate appointed at the Administrative Assistant 1, SG-11 level, will be eligible to participate in the New York State Performance Evaluation Program. Through this program, employees receive yearly performance evaluations. Performance advances are payable to PEF employees whose base annual salary is below the job rate for their current position and who were rated "Satisfactory" or its equivalent on their yearly performance evaluation.

Performance advance payments are added to an employee's annual salary. Over time, yearly performance advances may lead to the SG-11 job rate salary of $58,447/year!

This is a CSEA-represented position offering a comprehensive and valuable benefits package. You'll benefit from cost-effective health insurance options, fully covered dental and vision care, participation in the secure New York State Pension Plan, and ample paid time off. Your first year includes 5 personal days, 13 vacation days, 13 sick days, and 13 paid holidays – providing excellent work-life balance.

Explore additional advantages with programs such as the Optional Payment Election Program, Deferred Compensation Plan, Flex Spending Account, and NY's 529 College Savings Program. For comprehensive details on these…