Executive Secretaries and Administrative Assistants

Job Title:

Administrative Assistant

Employment Type:

Contract

Work Hours:

37.5 hrs./week
Work site: 100% Onsite

Location:

One Commerce Plaza, Albany, NY 12210
Job Duration: 2 Years
Closing: 08/24/2026.

The administrative assistant will provide office and administrative support to the Center and will work closely with the Director and Deputy Director of the Center.

Responsibilities include:

• Managing staff calendars on a day-to-day basis,
• Providing administrative support to format and prepare reports and presentation materials,
• Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
• Arranging travel arrangements and preparing related paperwork,
• Scheduling in-person and virtual meetings and conference calls,
• Compiling, prioritizing and distributing mail,
• Maintaining inventory of and ordering supplies as needed,
• Answering and routing phone calls to appropriate parties,
• Other assignments and projects as assigned

• A high school diploma (or equivalent),
• Two-year minimum experience working in a professional office setting,
• Proficiency with Microsoft office applications, particularly outlook, word, excel, teams, and shared calendars, and virtual meeting applications including Webex and zoom
• Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
• The ability to enter data into, and extract data from, electronic databases,
• The ability to work independently and on a team with different personalities,
• The ability to handle multiple, shifting priorities,
• Good organizational skills, including an ability to organize information into reports
• Ability to prioritize multiple assignments
• Strong written and verbal communication skills

• Previous experience working for the New York State Department of Health

• Shift Timing:
  Monday - Friday between 8:00am and 5:00pm.
• Paid parking is available.
• The office is also served by public transportation.
• Interview will be conducted virtually or in person based on availability.
• Training will be provided to the selected candidate.

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.