Senior Administrative Analyst​/Trainee (NYHELPS); Central Office

Duties Description

The Office of Financial Management, Division of State Operations Financial Management, Bureau of State Budget Services is recruiting to fill a Senior Administrative Analyst/Administrative Analyst Trainee, position. The incumbent of this position will serve as the OMH Credit Card point of contact and agency liaison for the Office of Mental Health. The incumbent will provide essential support for the daily functioning for OMH facilities and Central Office divisions through the oversight and maintenance of the Office of Mental Health Credit Card Administration, Policy, and Procedure.

The Office of Financial Management, Division of State Operations Financial Management, Bureau of State Budget Services is recruiting to fill a Senior Administrative Analyst/Administrative Analyst Trainee, position. The incumbent of this position will serve as the OMH Credit Card point of contact and agency liaison for the Office of Mental Health. The incumbent will provide essential support for the daily functioning for OMH facilities and Central Office divisions through the oversight and maintenance of the Office of Mental Health Credit Card Administration, Policy, and Procedure.

The incumbent will perform duties that include, but are not limited to the following:

• Assigning and administering OMH credit cards (Procurement, Travel, and NET) using JP Morgan Chase (JPMC) Payment Net system.
• Creating and maintaining employee credit card data via JPMC Payment Net and the Statewide Financial System (SFS).
• Running un-reconciled statement reports and notify cardholders of timely reconciliation requirements; troubleshoot credit card reconciliation issues.
• Understanding and auditing for Agency compliance with state credit card policies and procedures.
• Maintaining and innovating established credit card policy and procedures, analyzing data for potential issues, and identifying and bringing errors/issues to management’s attention, and/or resolving such irregularities to ensure continued functioning for all OMH cardholders.
• Serving as the primary contact for Credit Card Policy and Procedure for OMH Facilities and Central Office divisions, assisting with all inquiries and providing trainings as needed. Serving as the primary agency liaison to the Office of General Services (OGS) Business Services Center (BSC) and JP Morgan Chase (JPMC) for credit card administration.
• Coordinating with other Agency Administrators to maintain credit card information and support troubleshooting.
• Providing training and technical assistance to OMH Facility and Central Office staff.
• Managing and maintaining the Credit Card Administration shared mailbox and SharePoint portal page.
• Serving on the SFS Agency Security Administrator team. Providing support with assigning SFS user roles, password resets, responding to inquiries, and assisting with providing trainings as needed.
• Serving as a contact for OMH travel policy and procedures to OMH facilities and Central Office divisions. Providing support, training, and technical assistance to OMH travelers, proxies, and approvers.
• Creating, reviewing, and testing various Administrative Support Procedures and internal controls projects relating to various OMH fiscal functions.
• Serving as an agency liaison to facility staff, Central Office program staff, and control agency staff such as the Division of Budget (DOB), Office of the State Comptroller (OSC), and the Office of General Services (OGS) Business Services Center (BSC).

Senior Administrative Analyst (G18)($66,951):
Six years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.

Administrative Analyst Trainee 2 ($59,994):
Five years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.

Administrative Analyst Trainee 1 ($53,764):
Four years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure…