Executive Secretaries and Administrative Assistants

Job Title

Pay Range: $25hr - $26hr

• 1+ years of experience in administrative support or clerical duties.

• Assist in the processing of orders for birth, death, marriage and dissolution certificates.
• Pull fiche cards, make white copies, and produce records for paid batches.
• Assist in managing Vital Chek orders and updating database with order comments.
• Seal and enter safety paper for paid batches, Vital Chek orders, gratis requests, and overnight requests.
• Sort and mail orders to NYC Bureau of Vital Records as needed.
• Key and verify all amended and corrected birth and death certificates scanned for File Net.
• Interfile current vital event certificates.
• Perform other clerical duties as needed to help fulfill orders for vital records.
• Type Amendment cases from books, File Net and SPDS.
• Audit and mail certificates to local registrars and applicants.
• File sealed records and CCFS (Court Ordered Paternity).
• Review and fulfill correction orders to birth certificates.
• Open, sort, search and file all incoming mail for the BVR units.
• Assist in record searches for tracking and verifying vital event records for internal/external stakeholders.
• Perform marriage and birth certificate coding and keying.
• Conduct pregnancy loss keying.
• Perform dissolution certificate coding.