Office Assistant 2 Stores​/Mail, SG-09

Office Assistant 2 Stores/Mail

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation;

and preserving the stability of the global financial system.

Duties include, but are not limited to, the following:

• Receives, processes, sorts, tracks, and distributes incoming and outgoing mail, including USPS, overnight deliveries, certified mail, and electronic package processing using departmental tracking systems;
• Prepares mailings and documents for distribution, including operating mailing and folder/inserter equipment, assisting staff with mailing needs, and determining appropriate mailing methods;
• Maintains inventory and distribute office supplies, process supply orders, and coordinate with vendors and delivery services to support daily operations;
• Generates reports, maintain records, and utilize departmental systems to track data, process requests, and submit maintenance work orders;
• Provides administrative and operational support to Office Services and Facilities Management, including vendor coordination, records retention activities, and other assigned projects;
• Assists with the maintenance and support of office equipment, including copiers and printers, and provide basic troubleshooting and toner replacement;
• Supervises subordinate staff as assigned and complete required training and other duties in support of departmental operations.

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.