Administrative Specialist​/Trainee (NY HELPS) - 88873

Duties Description

The Administrative Specialist 1 position will work within DEMI’s Eligibility Systems Modernization Group to provide overall professional administrative and technical support for staff within the Group which is comprised of three Bureaus. Responsibilities will include, but not be limited to:

The Administrative Specialist 1 position will work within DEMI’s Eligibility Systems Modernization Group to provide overall professional administrative and technical support for staff within the Group which is comprised of three Bureaus. Responsibilities will include, but not be limited to:

• Coordinate and schedule meetings for the Group Director and the Directors of the three Bureaus within the Group, including meetings with high level staff and Web Ex or Teams meetings with internal and external stakeholders
• Make travel reservations and assist with the submission of expense reports
• Maintain tracking system for staff assignments and personnel information
• Independently prioritize incoming tasks and ensure efficient workflow for the bureau using databases and spreadsheets
• Manage change control and documentation process
• Review work flow and processes to ensure proper procedures are followed, and recommend updates as needed
• Prepare correspondence, reports, letters, work plans, and informational charts
• Establish and maintain supply and equipment needs
• Serve as Group liaison for the onboarding and offboarding of staff
• May supervise subordinate staff.

Reassignment:
Current NYS Department of Health (DOH) employee with permanent or contingent-permanent status as an Administrative Specialist 1, G-18.

Transfer:
Current NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible to transfer under Section 52.6 or Section 70.1 of the Civil Service Law to an Administrative Specialist 1, G-18.

• Administrative Specialist Trainee 1:
  Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
• Administrative Specialist Trainee 2:
  Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
• Administrative Specialist 1:
  Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitution:
An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Preferred Qualifications:

The preferred candidate must be able to work with a diverse group of professionals; have strong organizational and communication skills(written and verbal), strong attention to detail, and a desire to contribute to a team-oriented workplace. The preferred candidate must be able to manage and organize multiple tasks in a fast-paced office setting; knowledge of office administration; proper grammar, punctuation, spelling and business communications and have proficient computer skills;

including experience using Microsoft Office products.

When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate’s favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier,…