Office Assistant 2 Stores​/Mail, SG-09

Overview

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation;

and preserving the stability of the global financial system.

• Receives, processes, sorts, tracks, and distributes incoming and outgoing mail, including USPS, overnight deliveries, certified mail, and electronic package processing using departmental tracking systems.
• Prepares mailings and documents for distribution, including operating mailing and folder/inserter equipment, assisting staff with mailing needs, and determining appropriate mailing methods.
• Maintains inventory and distributes office supplies, processes supply orders, and coordinates with vendors and delivery services to support daily operations.
• Generates reports, maintains records, and utilizes departmental systems to track data, process requests, and submit maintenance work orders.
• Provides administrative and operational support to Office Services and Facilities Management, including vendor coordination, records retention activities, and other assigned projects.
• Assists with the maintenance and support of office equipment, including copiers and printers, and provides basic troubleshooting and toner replacement.
• Supervises subordinate staff as assigned and completes required training and other duties in support of departmental operations.

List Appointment:
Candidates must be reachable on the Civil Service eligible list for 38-694010.

Transfer:
Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law.

55b/c Appointment:
Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law (information available at https://(Use the "Apply for this Job" box below).).

• One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.
• One year as an Office Assistant 1, or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
• For NY HELPS Program: the title may be filled via a non-competitive appointment; applicants must meet the minimum qualifications for the title (see above). After one year, these employees are expected to convert to competitive status.
• If the number of qualified candidates who apply for the position is three or less, a permanent appointment can be made by non-competitive promotion (Section 52.7 of Civil Service Law).

Salary: $42,641 – $52,413.

Appointment Status:
Permanent.

Travel: 5%.