Assistant Procurement Administrator, Professional Services

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Agency DASNY
- Dormitory Authority of the State of New York

Title Assistant Procurement Administrator, Professional Services

Occupational Category Administrative or General Management

Salary Grade NS

Bargaining Unit ASU
- Administrative Services Unit (CSEA)

Salary Range From $50039 to $66665 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes

County New York

Street Address 515 Broadway

City Albany

State NY

Duties Description Primary Purpose
The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY’s procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.
Essential Functions
Assist and participate in all phases of DASNY’s procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.
Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.
Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.
Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.
Coordinate and schedule pre-bid meetings and/or site visits.
Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.
Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.
Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.
Provide data input into various financial, construction management, and procurement systems update and maintain online…