Office Assistant 1

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Note:

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Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $37862 to $46843 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 99 Washington Avenue

City Albany

State NY

The Office Assistant 1 duties in Corporations, State Records & UCC will include but are not limited to the following:
Uses Oracle Processing System to record payment information, document information, review, accept or reject and scan UCC documents.

• Perform data entry of summons documents into the Cenuity system.
• Perform reconciliation of fees retained by printing the Operator Daily Revenue Report and reviewing this report for payment type and accuracy. If any discrepancies are found, take the appropriate steps to correct these problems prior to sending the Revenue Report to the Revenue Unit.
• Uses the Oracle Processing System to process, scan, validate, and record UCC documents and search requests.
• Accurately enter information provided on various Summons, submitted to the Division of Corporations for filing, into the Cenuity system.
• Process Work Orders containing information provided on various Summons, submitted to the Division of Corporations, emphasizing accuracy.
• Prepare records for transport to the records center for retention.
• Aid various parties at the Customer Service Desk.

Minimum Qualifications NON-COMPETITIVE

MINIMUM QUALIFICATIONS:

NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The minimum qualifications for Non-Competitive appointment are:

There are no minimum education or experience requirements for this title.

55 B/C APPOINTMENT:
This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.

COMPETITIVE

MINIMUM QUALIFICATIONS:

CIVIL SERVICE LIST APPOINTMENT:
Candidates must be reachable on the appropriate Civil Service eligible list.

TRANSFER

QUALIFICATIONS:

Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-04 or higher and otherwise eligible for transfer under Civil Service Law. A list of titles approved for transfer is available through Civil Service GOT-IT at (Use the "Apply for this Job" box below)..

The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodation during the hiring process for those in need. If you have a…