Administrative Assistant 2

Administrative Assistant 2

Duties Description

The Administrative Assistant 2 assigned to Employee Relations will report to the Deputy Superintendent – Employee Relations.

Duties include:

• Handling incoming and outgoing correspondence, rerouting, proofreading documents prepared by other sections.
• Handling administrative duties in connection with Employee Relations Programs.
• Originating correspondence or preparing replies to correspondence as directed by Employee Relations Staff members.
• Acting as a liaison with sections under direct supervision of Employee Relations as well as with union representatives.
• Coordinating internal and interagency meetings consistent with Employee Relations Staff schedules.
• Making travel arrangements, including flights and lodging, and preparing travel advances and vouchers.
• Performing clerical processing and record maintenance activities utilizing word processing packages, spreadsheets, and database programs.
• Tracking employee organizational leave.
• Coordinating promotional ceremonies.
• Other duties as assigned by Employee Relations Colonel or designee.

Minimum Qualifications

One (1) year permanent service as a New York State employee with one (1) year service in a title allocated SG-11 or higher; OR Two years of administrative office experience in which you provided direct support for executive level management. AND Must have appropriate clerical skills, knowledge of proper office procedures, including experience with conventional and electronic data filing systems; AND Must be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access and Excel;
Minimum qualifications must be met by the closing date of the posting.

Additional Comments

Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process. The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at  or personnel.gov.