Office Administrator

Office Administrator

Company:
Translogic Corp.

The Office Administrator covers a wide range of HR and office administrative functions. This role will support the back-office functions of the People & Organization team in North America, provide office administrative functions critical to the smooth operations of the North American Headquarters and Technology Center, as well as assist with travel and expense reporting.

Make an impact

Provides a high-level of customer service to employees, as well as to external guests and customers

Supports the day-to-day operations of the P&O function and ensures employee records, HR processes, and compliance activities are handled accurately and efficiently

Ensures data accuracy and confidentiality of employee information

Prepares new hire paperwork and employment documents

Schedules interviews and coordinates candidate communications

Tracks required training and certifications

Schedules meetings, training sessions, and HR events

Greets and directs guests and employees

Receives and distributes deliveries

Maintains and operates mail meter and posts outgoing mail

Facilitates office supply and maintenance requests

Manages meeting room set-up, including catering deliveries and clean up after meetings

Performs weekly and monthly employee/loaner badge audit

Runs badge reports for our office locations

Assists with first aid kit audit

Assists with catering for new hire lunches, meetings, and department requests

Maintains kitchen/lunchroom and small kitchen areas in office, keeps tidy and ensures there are standard items available for restock

Maintains security by following procedures

Participates in planning and execution of evacuation procedures

Supports employee events as needed

Assists P&O team with project work when needed

Acts as backup for corporate Travel Manager, books employee, new hire, and candidate travel as requested

Monitors and validates expense reports

Monitors traveler compliance, including identifying and making recommendations to address non-compliant travelers and unenforced policies

Assists with immigration requests, visa assistance for recruiters and travel manager

Performs other duties, as assigned

What you need to succeed

High School Diploma or equivalent

2+ years of customer service experience

Professional and friendly attitude

Use discretion and maintain confidentiality regarding sensitive data

Attention to detail and strong organizational skills

Willingness to help others when requested

Knowledge of MS Office Suite

Strong written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with ability to prioritize

Punctual with strong attendance history

Desirable, but not Essential:
Hands-on experience with office equipment; printers, coffee brewers, etc.

Experience with Concur and SAP a plus

Salary range for this position is $45,000 - $53,000. Salary will be commensurate with experience and skillset.

We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).

Equal Opportunity Employer

Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law.

Swisslog's FMLA policy can be found at: http://(Use the "Apply for this Job" box below)./

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources lthca

Our Vision:
Lead Change for Better Care

Swisslog Healthcare empowers hospitals and healthcare facilities with advanced pharmacy and transport automation solutions that streamline medication management and support clinical workflows. With over 1,200 dedicated employees serving more than 3,500 health facilities worldwide, we're committed to improving patient safety and giving healthcare professionals more time for what matters most: caring for patients. Join us in shaping the future of healthcare.