Training Event Planner; R26-03

Overview

Location: Albany, NY Category: Research Foundation Careers Posted On: Wed Jan 28 2026

Job Description: The Professional Development Program (PDP) of the University at Albany's Rockefeller College seeks a service-minded individual who is committed to performing high-quality work to fill a Training Event Planner position within PDP's Department of Temporary Assistance Training in Albany, NY.

Under the direction of the Department Manager or designee, position plans and executes local, regional, and statewide in-person and online/virtual education and training events in support of NYS policy initiatives, including conferences, meetings, and training programs; serves as an event planning specialist and member of a professional adult education and training event planning team and a logistical/project support team; and works with project sponsors and project staff to establish clear training event goals for guiding the execution of project activities.

Duties include, but are not limited to:

• Planning and executing a variety of in-person and online/virtual adult education and training events and programs (e.g., trainings, conferences, meetings, forums, retreats, webinars, self-paced online materials), including all phases of event planning, logistics, and project support.
• Serving as an event planning specialist, including assessing event needs, interpreting/using event evaluation data, using best practices and industry standards in the event planning/coordination field, developing event work plans, providing on-site support for in-person events, moderating/delivering live and recorded online/virtual events, and assisting the on-boarding of project staff.
• Identifying suitable event venues, accommodations/room blocks, equipment, caterers, vendors, consultants/subcontractors, and travel plans, and making arrangements within event and project parameters.
• Negotiating and processing contracts with event venues and other project-related vendors.
• Processing payment requests and monitoring budgets and fiscal reports.
• Developing, reviewing, proofreading, and preparing correspondence, procedures, reports, proposals, budgets, project management plans, work agreements with vendors and consultants/subcontractors, event/training materials, and other project-related documents.
• Maintaining records, including event/logistical files, correspondence, databases, registration, and learning management system.
• Serving as liaison to project sponsors, trainees, and other stakeholders.
• Conducting trainee registrations and completing other project support tasks as needed.

Minimum Qualifications
:

• Bachelor's degree from a college or university accredited by a USDOE, or an internationally recognized accrediting organization and a minimum of 2 years of experience planning, coordinating, and executing conferences, meetings, and training events or educational programs.
• Excellent writing, speaking, and interpersonal communication skills.
• Strong knowledge of event planning/coordination industry standards.
• Experience applying best practices in the event planning/coordination field to make logistical arrangements and implement programs.
• Experience assessing, interpreting, researching, and meeting event and training program needs of a complex nature.
• Experience with preparing e-mails/correspondence, procedures, reports, event work plans, budgets, and proposals in conformance with project objectives.
• Strong problem-solving skills and organizational skills with strict attention to detail.
• Strong team and customer orientation with demonstrated commitment to excellence in customer service.
• Demonstrated ability to successfully work under pressure as well as effectively prioritize, manage, and complete multiple tasks within established deadlines and effectively work on multiple projects with competing priorities/deadlines.
• Experience using Adobe Acrobat Professional and Microsoft products, particularly Outlook, Teams, Edge, SharePoint, Word, Excel, Access, and PowerPoint, and strong computer skills.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.
• Ability to lift and carry up to 40 lbs.
• Ability to work variable days and work hours and travel regularly throughout NYS to deliver and attend programs and meetings, including travel to areas that may not be served by public transportation.

• Certified Meeting Professional (CMP) credential or equivalent.
• Bachelor's or Master's degree in Event Planning/Management, Hospitality Management, Marketing, Communications, or Public, Business, or Educational Administration, or related field.
• Experience using webinar products (e.g., Webex, Zoom, Teams) to deliver training or events.
• Experience working with databases.
• Experience working in an adult education and training or related…