Contract Management Specialist

Position: Contract Management Specialist 1
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Review Vacancy

Date Posted 07/13/26

Applications Due
07/27/26

Vacancy ID219777

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Thruway Authority

Title Contract Management Specialist 1

Occupational Category Administrative or General Management

Salary Grade
18

Bargaining UnitCSEA Local 058 (Thruway Authority)

Salary Range From $58809 to $98409 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 200 Southern Boulevard

City Albany

StateNY

Zip Code
12209

Duties Description Assists in the administration of construction contracts, consultant term agreements, and task assignments by reviewing assignment scope, service type, letting requirements, and funding considerations, and confirming alignment with contract terms, bid documents, and applicable program authorizations in accordance with established procedures.

Examines contract, assignment, and construction-related documentation, including bid packages, lettings, supplemental agreements, contract amendments, and time extensions, to verify accuracy and adherence to requirements, and refers items to supervisor with observations or recommendations where clarification or action is needed.

Maintains official contract and agreement records and supporting documentation, including materials related to construction lettings and contract amendments, and tracks lifecycle activities, status updates, and required actions within designated systems.

Assists in confirming availability of capital program funding for assignments and construction contracts and supports the preparation and processing of funding actions and updates, including coordination of required documentation associated with formal change requests and other funding mechanisms.

Supports the drafting, processing, and tracking of authorization and cash flow updates, including Additional Funding Memos (AFMs) and related documents, ensuring alignment with program requirements, construction schedules, and established financial controls.

Coordinates with vendors, contractors, consultants, Engineering, Finance, and Authority staff to assemble agreement, assignment, and construction contract packages, including materials required for lettings and amendments, ensuring required exhibits and supporting documentation are complete and submitted in accordance with procedural requirements.

Reviews contract documents, bid materials, and supporting documentation for compliance with established standards and identifies discrepancies or omissions for resolution in coordination with senior staff.

Facilitates the coordination of document development, review, and revision among internal and external stakeholders for agreements, assignments, construction lettings, and amendments, tracks comments and required updates, and follows up to support timely resolution of outstanding issues.

Serves as a point of contact to support communication and coordination among stakeholders, including activities related to construction lettings and amendment processing, escalating issues as appropriate to ensure continued progress of contracts and assignments.

Performs assigned tasks in accordance with established procedures and guidance from senior staff and identifies potential process improvements or workflow concerns for consideration by management.

Minimum Qualifications TRANSFER QUALIFICATIONS FOR CURRENT STATE EMPLOYEES:

Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, and/or Section 52.6 of the NYS Civil Service Law.

If hired into a traineeship, successful completion of the established traineeship and concurrent probationary period will lead to an appointment to a Contract Management Specialist 1, SG-18.

GENERAL PUBLIC AND/OR NY HELPS

MINIMUM QUALIFICATIONS:

Contract Management Specialist Trainee 1:

Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory…