Contract Management Specialist 1​/Trainee 1​/Trainee 2 (NY HELPS

Duties Description

Contract Management Specialist 1/Trainee 1 / 2, will be responsible for independently handling all aspects of the contract/purchase processes from inception to completion.

• Procurement solicitations such as RFPs/IFBs/Sole Source/Preferred Source
• Discretionary purchases
• Utilizing OGS State contracts
• Seeking price quotes
• Contract negotiations with vendors
• Processing requisitions and purchase orders
• Collaborating with various Business Units to obtain goods or services
• Monitoring contact terms and expiration dates
• Liaison between A/P staff and vendors to ensure all components are in place

to pay invoices in a timely manner

• Preparing official memos for Executive
• Other duties as assigned

• Contract Management Specialist Tr 1:
  Four years of experience
  * managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
• Contract Management Specialist Tr 2:
  Five years of experience
  * managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
• Contract Management Specialist 1:
  Six years of experience
  * managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
• Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; J.D. may substitute for six years of specialized experience.

• List appointment:
  Reachable on current Civil Service eligible list for this title.
• Transfer:
  Current New York State employee with one year of permanent competitive class service in a title eligible for transfer under Section 70.1 or Section 52.6 of Civil Service Law. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Eligible titles include, but are not limited to Admnv Specialist 1/Trainee 1/2, Human Resources Specialist 1/ Trainee 1/2, Program Aide.

• This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the 55b/c Recruitment Resources Center.

Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. NYSIF is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications.

For candidates new to NYS, the starting salary for this position will be the bottom of the range displayed and is not subject to negotiation. For candidates that are current NYS employees, salaries are calculated in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

• Competitive compensation
• Future career growth potential
• Open and supportive team-based environment
• Plentiful vacation, personal, and sick…