Training Event Planner (R26-34

The Professional Development Program (PDP) of the University at Albany’s Rockefeller College seeks a service-minded individual who is committed to performing high-quality work to fill a Training Event Planner position within PDP’s Department of Temporary Assistance Training in Albany, NY.

Under the direction of the Department Manager or designee, position plans and executes local, regional, and statewide in-person and online/virtual education and training events in support of NYS policy initiatives, including conferences, meetings, and training programs; serves as an event planning specialist and member of a professional adult education and training event planning team and a logistical/project support team; and works with project sponsors and project staff to establish clear training event goals for guiding the execution of project activities.

Duties include, but are not limited to:

• Planning and executing a variety of in-person and online/virtual adult education and training events and programs (e.g., trainings, conferences, meetings, forums, retreats, webinars, self-paced online materials), including all phases of event planning, logistics, and project support.
• Serving as an event planning specialist, including assessing event needs, interpreting/using event evaluation data, using best practices and industry standards in the event planning/coordination field, developing event work plans, providing on-site support for in-person events, moderating/delivering live and recorded online/virtual events, and assisting the on-boarding of project staff.
• Identifying suitable event venues, accommodations/room blocks, equipment, caterers, vendors, consultants/subcontractors, and travel plans, and making arrangements within event and project parameters.
• Negotiating and processing contracts with event venues and other project-related vendors.
• Processing payment requests and monitoring budgets and fiscal reports.
• Developing, reviewing, proofreading, and preparing correspondence, procedures, reports, proposals, budgets, project management plans, work agreements with vendors and consultants/subcontractors, event/training materials, and other project-related documents.
• Maintaining records, including event/logistical files, correspondence, databases, registration, and learning management system.
• Serving as liaison to project sponsors, trainees, and other stakeholders.
• Conducting trainee registrations and completing other project support tasks as needed.

Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University ary is expected to be $62,000 - $64,000 (annual). Those selected for an interview will be asked to provide two writing samples for which the applicant was the primary author, according to the following: a business e-mail or memorandum written by the applicant (of non-specific length);

and a report or event plan written by the applicant (2 to 3 pages in length). Those selected for a final interview will be expected to complete an event planning assignment and present their assignment outcome/project to the search committee. Review of applications will begin immediately. This position will be open until it is filled. This position is not eligible for visa sponsorship.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): (Use the "Apply for this Job" box below). As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving…