Assistant Purchasing Agent​/Purchasing Agent Trainee (NY HELPS), Central Office

Duties Description

The Office of Mental Health (OMH) is recruiting to fill a Assistant Purchasing Agent, Grade 14/Purchasing Agent Trainee, NS, positions within the Office of Financial Management, Bureau of Procurement Enterprise Services. The Bureau of Procurement Enterprise Services (BPES) provides contract management and procurement services to 24 facilities, OMH Central Office, OMH Cook Chill Production Center, and OMH Capital Operations.

The incumbent will be responsible for conducting, overseeing, and providing guidance on purchasing activities, operations, policies, and laws, rules and regulations for OMH Central Office and Psychiatric Centers. Specific duties may include, but are not limited to, the following:

• Assist in the development of bid documents and administering the solicitation and evaluation processes;
• Conduct Request for Proposals, Invitation for Bids, and Request for Quotes to obtain goods and services;
• Review/monitor and track assigned workload by using internal databases, project management tools, and SharePoint records as required;
• Perform a variety of functions related to contract management;
• Assist with special assignments and projects related;
• Purchase goods and services using appropriate procurement methodologies;
• Conduct analysis for establishing Minority and Women-owned Business Enterprise (MWBE) and Service-disabled Veteran Business Enterprise (SDVOB) goals for contract and purchases;
• Analyze data and prepare reports for internal and external stakeholders;
• Utilize the Statewide Financial System (SFS) for contract and purchase transactions;
• Other duties as assigned.

Non-Competitive Minimum Qualifications Under the NY HELPS Program:
This position includes an opportunity to serve in a traineeship, and applicants will be appointed to the appropriate level based on their education and/or experience.

• Purchasing Agent Trainee (starting salary $50,844):
  Four years of purchasing experience which includes being responsible for the purchase of a wide variety of supplies, materials, equipment, and services.
• Assistant Purchasing Agent (starting salary $53,764):
  Five years of purchasing experience which includes being responsible for the purchase of a wide variety of supplies, materials, equipment, and services.

An associate degree in a related field may substitute for two years of experience; A bachelor's degree in a related field may substitute for four years of specialized experience.

• Candidates must have permanent status as an Assistant Purchasing Agent, Grade 14, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law to Assistant Purchasing Agent or Purchasing Agent Trainee.

The Bureau of Procurement Enterprise Services is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York.

The starting salary for this position will vary based on the selected candidate’s education and/or experience. Candidates appointed at a trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary:

$50,844 (Purchasing Agent Trainee)

$53,764 (Assistant Purchasing Agent, full performance level)

For current New York State employees, the starting salary is based on the candidate’s salary at the time of hire.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities.

To this end, OMH is focused on implementing activities…