Training Event Planner; R26-34

Location: Albany, NY Category: Research Foundation Careers Job Type: Exempt Posted On: Fri Jun 5 2026

The Professional Development Program (PDP) of the University at Albany's Rockefeller College seeks a service‑minded individual committed to performing high‑quality work to fill a Training Event Planner position within PDP's Department of Temporary Assistance Training in Albany, NY.

• Planning and executing a variety of in‑person and online/virtual adult education and training events and programs (e.g., trainings, conferences, meetings, forums, retreats, webinars, self‑paced online materials), including all phases of event planning, logistics, and project support.
• Serving as an event planning specialist, including assessing event needs, interpreting/using event evaluation data, using best practices and industry standards in the event planning/coordination field, developing event work plans, providing on‑site support for in‑person events, moderating/delivering live and recorded online/virtual events, and assisting the on‑boarding of project staff.
• Identifying suitable event venues, accommodations/room blocks, equipment, caterers, vendors, consultants/subcontractors, and travel plans, and making arrangements within event and project parameters.
• Negotiating and processing contracts with event venues and other project‑related vendors.
• Processing payment requests and monitoring budgets and fiscal reports.
• Developing, reviewing, proofreading, and preparing correspondence, procedures, reports, proposals, budgets, project management plans, work agreements with vendors and consultants/subcontractors, event/training materials, and other project‑related documents.
• Maintaining records, including event/logistical files, correspondence, databases, registration, and learning management system.
• Serving as liaison to project sponsors, trainees, and other stakeholders.
• Conducting trainee registrations and completing other project support tasks as needed.

• Bachelor's degree from a college or university accredited by a USDOE, or an internationally recognized accrediting organization and a minimum of 2 years of experience planning, coordinating, and executing conferences, meetings, and training events or educational programs.
• Excellent writing, speaking, and interpersonal communication skills.
• Strong knowledge of event planning/coordination industry standards.
• Experience applying best practices in the event planning/coordination field to make logistical arrangements and implement programs.
• Experience assessing, interpreting, researching, and meeting event and training program needs of a complex nature.
• Experience with preparing e‑mails/correspondence, procedures, reports, event work plans, budgets, and proposals in conformance with project objectives.
• Strong problem‑solving skills and organizational skills with strict attention to detail.
• Strong team and customer orientation with demonstrated commitment to excellence in customer service.
• Demonstrated ability to successfully work under pressure as well as effectively prioritize, manage, and complete multiple tasks within established deadlines and effectively work on multiple projects with competing priorities/deadlines.
• Experience using Adobe Acrobat Professional and Microsoft products, particularly Outlook, Teams, Edge, SharePoint, Word, Excel, Access, and PowerPoint, and strong computer skills.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.
• Ability to lift and carry up to 40 lbs.
• Ability to work variable days and work…