Contract Administrator; Aviation Practice

At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability.

We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard.

C&S is currently seeking a Contract Administrator for our national Aviation Practice. This position is located in our Albany, NY office and will consider other C&S office locations. Overall responsibilities include:

• Management of project-related contracts from creation through execution, monitoring, and renewal.
• Ensure that agreements are compliant, accurately executed, filed appropriately, and aligned with organizational objectives.
• Act as a central point of coordination, working with project/contract/client managers, legal, and accounting and finance to maintain contract integrity and performance.
• Includes the creation, monitoring, and renewal of applicable subconsultant contracts and insurance, as necessary.

• Lead contract preparation utilizing standardized templates where available and coordinate with legal and accounting and finance staff for approvals.
• Prepare and coordinate execution of prime and subconsultant contracts.
• Review contracts for completeness, required provisions, and potential risks prior to legal review and upscale issues as appropriate.
• Coordinate with legal staff to obtain appropriate contract reviews and required insurance certificates.
• Serve as a resource to project managers regarding contractual requirements, client obligations, insurance requirements, and contract administration procedures.
• Coordinate with project/contract managers throughout the contract lifecycle to ensure appropriate documentation is filed and maintain contract compliance.
• Maintain organized contract files and ensure project documentation is retained in accordance with company policies and contractual requirements.
• Monitor, proactively update, and maintain contract tracking logs and databases to monitor execution status, expirations, renewals, rate tables, overhead documentation, budget utilization, and key contract milestones.
• Prepare, coordinate, and track contract amendments, supplemental agreements, scope changes, and contract extensions.
• Prepare periodic reports regarding contract status and upcoming actions.
• Assist in the preparation of work/task orders for term contracts.
• Track term contract status regarding start/end dates, overall budget capacity, subconsultant usage, renewal, extension actions required, etc.

• Strong attention to detail and accuracy.
• Ability to work independently while exercising sound judgment and seeking guidance when appropriate.
• Detail-oriented with strong time management and organizational skills and the ability to adapt effectively to changing priorities.
• Ability to analyze contractual requirements and identify discrepancies or areas requiring clarification.
• Ability to manage multiple priorities and deadlines across a high volume of active contracts.
• Ability to communicate clearly and concisely, both orally and in writing.
• Advanced knowledge of Microsoft Office Suite.
• Ability to create and maintain productive relationships with employees, clients, and subconsultants.
• Ability to handle confidential and sensitive information with professionalism and discretion.

• 5+ years of experience in contract administration, project coordination, project controls, or related business operations roles.
• Associate's degree in Business Administration or related field preferred; certificate in contract administration is a plus.
• Experience supporting architecture, engineering, environmental, construction, or professional services contracts preferred.
• Familiarity with master service agreements, term contracts, task orders, and subconsultant agreements preferred.
• Familiarity with airport, transportation, or public-sector contracts preferred.
• Experience supporting federally funded projects is a plus.

• $85,000 -…