Administrative Manager - Department of Emergency Management & Homeland Security Job Albany area,City of Albany New York USA,Education /

Location: City of Albany

About University at Albany:

The University at Albany is a Carnegie-classified Research 1 institution drivenby academic excellence, pioneering research and scientificdiscovery, and service to community. UAlbany's world-class faculty experts and approximately 17,500 students arecreating new knowledge in fields such as artificial intelligence, semiconductor engineering, atmospheric and environmental sciences, cybersecurity, public health, public administration and socialwelfare while deepening our understanding of our world throughscholarship and creative activity in the social sciences and humanities.

As one of the most diverse public research institutions in the nation, the University is a national leader in public engagement, educational equity and social mobility. For over 180years, UAlbany has molded bright, curious and engaged students andlaunched them toward success.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

The College of Emergency Preparedness, Homeland Security, and Cybersecurity (CEHC) at the University at Albany is hiring an Administrative Manager for the Emergency Management / Homeland Security department. The main role is to provide administrative support to help faculty be more effective in teaching and researchby managing academic, fiscal, and personnel matters. The Administrative Manager will handle tasks that help the Chair,faculty, staff, and students work well together, as well ascoordinate with University offices and outside agencies.

The position will also connect the Dean's office with other departments and units across the University.

Primary Responsibilities:

Manage all fiscal account activity in State, UAlbany

Foundation, and Research Foundation accounts.
Consult with and advise the Chair, Vice Dean and Assistant Deanof Finance & Administration regarding budget planning and implementation.
Develop, implement and monitor all budget and expenditurerequests and review the reconciliation of expenses for accuracy.
Assist faculty with preparing budgets for grant proposals and provide administrative support in monitoring their awards.
Manage department academic affairs support, includingenrollment management, course scheduling, recruiting, advising andalumni affairs.
Provide oversight for the Department's human resource/personnelmatters; assist in onboarding for Department staff, faculty and student personnel.
Serve as Department liaison, troubleshoot issues with allcampus administrative offices including the College Dean's Office,Information Technology, Graduate Education, Registrar,Institutional Research, International Programs, Payroll, Human Resources Management, Facilities Management, Purchasing,Accounting, Summer Sessions, and Undergraduate Education.
Participate in CEHC's financial, personnel and resource planning activities.
Supervise work-study students and student assistants assigned to the department office. Provide leadership, oversight and direction to direct reports to assure goals, programs, activities,and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication.
Other reasonable duties as assigned

Functional and Supervisory Relationships:

Reports to Chair of Emergency Management / Homeland Security Department.
Supervises the following positions: one graduate assistant(graduate student).

Job Requirements:

Ability to multitask and adjust priorities.
Evidence of strong interpersonal and communication skills.
Evidence of strong organizational skills and attention todetail.
Ability to work independently and in a team.
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity,equity, access, inclusion, and belonging relative to theirrole.

Minimum Qualifications:

Bachelor's degree from a college or University accredited bythe US Department of Education or internationally recognizedaccrediting organization.
2 years of professional experience in an administrativecapacity.
Proficiency with Microsoft Office (e.g., Word, Excel,Outlook).

Preferred Qualifications:

MS/MA from a college or university accredited by the US Department of Education or an internationally recognizedaccrediting organization.
Higher Education administration experience.
Experience using Oracle BI and SLATE.

Working Environment:

Typical office environment

Professional Rank and Salary Grade:
Senior Staff Assistant, SL3, $57,151.

Special

Note:

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without…