Faculty Development Specialist - Office of Provost & VP - Academic Affairs

About University at Albany

The University at Albany is a Carnegie-classified Research 1 institution drivenby academic excellence, pioneering research and scientific discovery, and service to community. UAlbany's world-class faculty experts and approximately 17,500 students are creating new knowledge in fields such as artificial intelligence,semiconductor engineering, atmospheric and environmental sciences,cybersecurity, public health, public administration and social welfare while deepening our understanding of our world through scholarship and creative activity in the social sciences and humanities.

As one of the most diverse public research institutions in the nation, the University is a national leader in public engagement, educational equity and social mobility. For over 180years, UAlbany has molded bright, curious and engaged students and launched them toward success.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

In the Office of the Provost and Senior Associate Vice Presidentfor Academic Affairs, the Faculty Development Specialist provides strategic and operational support for key functions and services.

This role works closely with the Associate Vice Provost for Faculty Development and serves as a liaison across a range of offices and initiatives.

This position also supports strategic initiatives within the Provost's Office by coordinating implementation, tracking progress,and ensuring the timely advancement of key priorities. Reporting tothe Senior Associate Vice President/Chief of Staff, the Faculty Development Specialist collaborates regularly with the Associate Vice Provosts and the Assistant Vice President for Administration.

The incumbent will routinely interact with members of the University Senate who are on the Council for Promotion and Continuing Appointment, Deans Leadership Team and Department Chairs.

• Faculty Development
  • Coordinate faculty personnel processes for tenure-trackfaculty, including tenure, promotion, and term renewals, in collaboration with the Office of Human Resources and academicunits.
  • Ensure the timely preparation and submission of tenure and promotion files and term renewal materials.
  • Review dossier materials, ensuring completeness, accuracy, and compliance with established guidelines and deadlines; follow upwith and provide guidance to Deans staff and Department Chairsrelated to any discrepancies or inconstancies in the file and anymissing materials.
  • Support the Council on Promotion and Continuing Appointment(CPCA) by coordinating meetings, preparing materials, documentingoutcomes and drafting summary reports, following up with Deansstaff and Department Chairs on any concerns.
  • Administer faculty-related programs and initiatives, including
    
    Joint Labor Management programs (e.g., Drescher and Individual Development Awards), by overseeing the call for applications,managing application processes, ensuring completeness ofsubmissions, communicating with applicants, and coordinating with campus and union partners.
  • Follow up with Deans staff and Department Chairs as needed onmatters related to faculty development.
  • Oversee data collection, management, and tracking of facultypersonnel processes, and provide reports as needed.
  • Maintain secure, auditable records of faculty promotions and contract renewals.
• General Operational Support
  • Support the daily operations of the Provost's Office, including managing communications and routing inquiries.
  • Coordinate meetings, events, and office activities, ensuring effective planning and execution.
  • Maintain key systems, calendars, and operational procedures tosupport efficient office functioning.
  • Serve as a liaison with campus partners, facilitatingcommunication and collaboration across Academic Affairs and administrative units.
  • Contribute to institutional initiatives, including reporting,committee support, and special projects.
  • Support onboarding and workforce processes, including supervision and coordination of student employees and related administrative functions.
  • Identify and implement opportunities to streamline workflows and enhance…